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By Richard Rost

This forum is for the discussion of Microsoft Access.

Access is my personal specialty. Have questions? Comments? Want to discuss how to do something? Post it here. Also, I get a LOT of questions sent to me in Email from people around the world. I'll post the interesting ones in here. Feel free to comment on them.

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Read Access Short Text Field Size by Gerald Y @ 2/16/2019

Read divide two queries to get percentage by jannette j @ 2/14/2019

Read Microsoft Access Forum by david P @ 2/12/2019

Read joining queries to one by jannette j @ 2/12/2019

i need to get some help with a doing some calculations with a lot of

criteria into percentages.I have many of queries were simply to come up with a number that is a count of records with a specific criteria, to be used later in a calculation. Because those criteria are so lengthy, and change with each variation of the data i use collecting, I'm not sure if an IIF structure would return the results I want. Crosstab queries can get quirky when fields are not available on different data runs. And to be honest, a crosstab query is really just a type of pivot table like in Excel, but not as flexible I want do most (if not all) of the count-collecting in VBA using recordsets or the DCOUNT() function. Then, structured the data for a report, I would consider dumping the values into a temporary table and base the report off of that. The queries I already have built are doing pretty much what I described, but when you try to link them together for the final report, if anything had missing or null values, it causes problems. Doing the work in VBA gives me much more flexibility in handling these situations. One issue I dont know VBA that well just a little bit of docmd. commands. Query one SELECT Count(MaximoReport.WorkOrder) AS [Count LEW PMCOMP] FROM MaximoReport WHERE (((MaximoReport.WorkType) In ("PMINS","PMPDM","PMREG","PMRT")) AND ((MaximoReport.Status) Like "*COMP") AND ((MaximoReport.[Target Start])>=DateAdd("h",-1,[Enter the Start Date]) And (MaximoReport.[Target Start])"00:00") AND ((MaximoReport.ActualStartDate)>=DateAdd("h",-11.8,[Enter the Start Date]) And (MaximoReport.ActualStartDate)

Query 2
SELECT Count(MaximoReport.WorkOrder) AS [Total LEWPM Den] FROM MaximoReport WHERE (((MaximoReport.WorkType)="PMINS" Or (MaximoReport.WorkType)="PMOR" Or (MaximoReport.WorkType)="PMPDM" Or (MaximoReport.WorkType)="PMREG" Or (MaximoReport.WorkType)="PMRT") AND ((MaximoReport.Status)<>"CAN") AND ((IIf(Len([Target Start])>10,[Target Start],[Target Start]+[TargetStartHour]))>=DateAdd("h",-11.8,[Forms]![ParameterReportF]![DateFrom]) And (IIf(Len([Target Start])>10,[Target Start],[Target Start]+[TargetStartHour]))

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Read Drop Down by Keith A @ 2/4/2019

Read Join Queries by jannette j @ 2/4/2019

Read Access 2013 by Nelson Wallace @ 2/3/2019

Read Join Queries by jannette j @ 2/1/2019

i have two queries I want to join so i can get the percentages from each department of completed work orders but not sure how to go about it. I know i want a join and a crosstab query so i can display the results in a report.
The first query calculates the numerator,


SELECT Count(MaximoReport.WorkOrder) AS CountOfWorkOrder, MaximoReport.[Assigned Owner Group]
FROM MaximoReport
WHERE (((MaximoReport.WorkType) In ("PMINS","PMOR","PMPDM","PMREG","PMRT")) AND ((MaximoReport.Status) Like "*COMP") 
AND ((MaximoReport.[Target Start])>=DateAdd("h",-1,[Enter the start date]) 
And (MaximoReport.[Target Start])"00:00") 
AND ((MaximoReport.ActualStartDate)>=DateAdd("h",-11.8,[Enter the start date]) 
And (MaximoReport.ActualStartDate)GROUP BY MaximoReport.[Assigned Owner Group];

while the second query calculates the denominator:


SELECT Count(MaximoReport.WorkOrder) AS CountOfWorkOrder, MaximoReport.[Assigned Owner Group]
FROM MaximoReport
WHERE (((MaximoReport.WorkType) 
In ("PMINS","PMOR","PMPDM","PMREG","PMRT")) 
AND ((MaximoReport.Status)<>"CAN") 
AND ((MaximoReport.[Target Start])>=DateAdd("h",-11.8,[Enter the start date]) 
And (MaximoReport.[Target Start])GROUP BY MaximoReport.[Assigned Owner Group];

please advise how i cann join the two queries to get the percentages of the departments and then do a crosstab query.
If there a better way of doing this please also let me know.

Thought of running the query this way but I get errors.


SELECT SUM(iif((MaximoReport.Status Like "*COMP"),iif((MaximoReport.ActualLaborHours<>"00:00"),1,0),0)) AS CountCompleted,
SUM(iif((MaximoReport.Status) <> "CAN",1,0)) AS CountTotal,
Round([CountCompleted]/[CountTotal]*100,1) AS PercentCompleted
MaximoReport.[Assigned Owner Group]
FROM MaximoReport
WHERE (((MaximoReport.WorkType) In ("PMINS","PMOR","PMPDM","PMREG","PMRT")) 
AND ((MaximoReport.[Target Start])>=DateAdd("h",-1,[Enter the start date]) 
AND (MaximoReport.[Target Start])AND ((MaximoReport.ActualStartDate)>=DateAdd("h",-11.8,[Enter the start date]) 
AND (MaximoReport.ActualStartDate)GROUP BY MaximoReport.[Assigned Owner Group];

Reply from Alex Hedley:

UNION Queries can join two datasets.

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Please do not use this form for Customer Service inquiries! If you have questions about your account, shipping info, courses you've ordered, need passwords, etc. please use the Customer Service Center instead. I value your comments. They will be displayed on this page (above). Your name will be displayed, but your email address will not be. As always, I promise to never give away your personal information to anyone else, ever. NOTE: If you don't leave your name and email address, DON'T expect a reply. I can't promise a personal reply to everyone who posts here. I TRY my best, but I cannot guarantee it. If you don't leave your real name and email address, I won't even bother. I usually just hit DELETE. -Richard