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Microsoft Access Forum
By Richard Rost   Richard Rost on Facebook Richard Rost on Twitter Richard Rost on Google Plus Richard Rost on LinkedIn Email Richard Rost

This forum is for the discussion of Microsoft Access.

Access is my personal specialty. Have questions? Comments? Want to discuss how to do something? Post it here. Also, I get a LOT of questions sent to me in Email from people around the world. I'll post the interesting ones in here. Feel free to comment on them.

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Read Between Dates by Richard R @ Fri 6/7
Use the BETWEEN keyword. Covered in Beginner 3.
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Read Small Office Networking Class by Anna @ 2/24/2019
I'm attempting to introduce and integrate Access into a friend's business.  Immensely enjoy your lessons and would appreciate if you can find time to instruct how to set up a network environment.

Thank you!
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Read Between Dates by Pete B @ 2/24/2019
I built a database in which every record has a date of birth (European notation: dd-mmm-yyyy)
What query criteria must I use to show all dates of birth for one specific year?
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Read Microsoft Access Forum by Pete B @ 2/24/2019
Very helpful!!
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Read Lock Table by Normand G @ 2/19/2019
Yes the CustomerF is open.
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Read Access 2013 by Nelson W @ 2/18/2019
SELECT DividendsT.ASX, DividendsT.DivDate, DividendsT.DivShares, DividendsT.[DivRate$], DividendsT.Unfranked, DividendsT.[Franked$], DividendsT.FrankingCr, DividendsT.DivRecd
FROM DividendsT
WHERE ((DividendsT.DivDate) Between [Start Date] And [End Date])
ORDER BY DividendsT.ASX, DividendsT.DivDate;
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Read SalesRep Email Address by Normand G @ 2/18/2019
I have a SalesRepID on the CustomerF I need to send a PDF by Email to him... I can I do this? I already have an Email address on the EmployeeT.
Many thanks.
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Read Wizard by Susan W @ 2/17/2019
I just did some terms ing and it seems to be working okay now.  I'm sorry, I should have let you know.
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Read Access Short Text Field Size by Gerald Y @ 2/16/2019
In Access Beginner 3, Field Properties 1, where we talk about wasted space:

It should be noted that for data in a text field, Access does not reserve space beyond what is necessary to hold actual values.

See at the bottom of the page.

Gerry Y.
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Read divide two queries to get percentage by jannette j @ 2/14/2019
want to join two queries so i can take the count of one query and divided by another query to get the percentage of work orders that were completed.

the numerator query:

[code]SELECT Count(MaximoReport.WorkOrder) AS CountOfWorkOrder
FROM MaximoReport
WHERE (((MaximoReport.WorkType) In ("PMINS","PMOR","PMPDM","PMREG","PMRT")) AND ((MaximoReport.Status) Like "*COMP") AND ((MaximoReport.[Target Start])>=DateAdd("h",-1,[Enter the start date]) And (MaximoReport.[Target Start])"00:00") AND ((MaximoReport.ActualStartDate)>=DateAdd("h",-11.8,[Enter the start date]) And (MaximoReport.ActualStartDate)

the denominator query

[code]SELECT MaximoReport.WorkOrder, MaximoReport.WorkType, MaximoReport.Status, MaximoReport.[Target Start]
FROM MaximoReport
WHERE (((MaximoReport.WorkType) In ("PMINS","PMOR","PMPDM","PMREG","PMRT")) AND ((MaximoReport.Status)<>"CAN") AND ((MaximoReport.[Target Start])>=DateAdd("h",-11.8,[Enter the start date]) And (MaximoReport.[Target Start])

What i want is combine two queries so i can have one query do it all instead of three
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Read Microsoft Access Forum by david P @ 2/12/2019
In Exper7 we learned about ManytoMany relationships. I am wondering if that relationship will work using the same table. Such as a CompanyXCompany. The reason I ask is how to perform a partnership with a company in CompanyT and a Partner from the same CompanyT. If I select a partner from the sub form, I would like to see the reverse show up on the subform when I go to that company record. Sort of a reverse type, if I select a partner, then that partner shows up without having to create that partnership in the left side of the table. If this makes sense.

Reply from Alex Hedley:

Access Relationship Seminar Blog Post
6. Complete family history with relationships (self-join, many-to-many)

Access Relationship Seminar.
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Read joining queries to one by jannette j @ 2/12/2019
i need to get some help with a doing some calculations with a lot of

criteria into percentages.I have many of queries were simply to come up with a number that is a count of records with a specific criteria, to be used later in a calculation. Because those criteria are so lengthy, and change with each variation of the data i use collecting, I'm not sure if an IIF structure would return the results I want. Crosstab queries can get quirky when fields are not available on different data runs. And to be honest, a crosstab query is really just a type of pivot table like in Excel, but not as flexible I want do most (if not all) of the count-collecting in VBA using recordsets or the DCOUNT() function. Then, structured the data for a report, I would consider dumping the values into a temporary table and base the report off of that. The queries I already have built are doing pretty much what I described, but when you try to link them together for the final report, if anything had missing or null values, it causes problems. Doing the work in VBA gives me much more flexibility in handling these situations. One issue I dont know VBA that well just a little bit of docmd. commands. Query one SELECT Count(MaximoReport.WorkOrder) AS [Count LEW PMCOMP] FROM MaximoReport WHERE (((MaximoReport.WorkType) In ("PMINS","PMPDM","PMREG","PMRT")) AND ((MaximoReport.Status) Like "*COMP") AND ((MaximoReport.[Target Start])>=DateAdd("h",-1,[Enter the Start Date]) And (MaximoReport.[Target Start])"00:00") AND ((MaximoReport.ActualStartDate)>=DateAdd("h",-11.8,[Enter the Start Date]) And (MaximoReport.ActualStartDate)

Query 2
SELECT Count(MaximoReport.WorkOrder) AS [Total LEWPM Den] FROM MaximoReport WHERE (((MaximoReport.WorkType)="PMINS" Or (MaximoReport.WorkType)="PMOR" Or (MaximoReport.WorkType)="PMPDM" Or (MaximoReport.WorkType)="PMREG" Or (MaximoReport.WorkType)="PMRT") AND ((MaximoReport.Status)<>"CAN") AND ((IIf(Len([Target Start])>10,[Target Start],[Target Start]+[TargetStartHour]))>=DateAdd("h",-11.8,[Forms]![ParameterReportF]![DateFrom]) And (IIf(Len([Target Start])>10,[Target Start],[Target Start]+[TargetStartHour]))
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Read Drop Down by Keith A @ 2/4/2019
DROP DOWN List made by field lookup wizard works great. But.... If I try to do a query on using that field as a filter - it won't work as the value is a number - not the text from the list.

Reply from Alex Hedley:

Have you tried using the .Column property to get the value you need?
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Read Join Queries by jannette j @ 2/4/2019
I have 11 queries that each of the quers have two one for numerator and another for denominator how can i combine all to create a crosstab query for a report.
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Read Access 2013 by Nelson Wallace @ 2/3/2019
I think I am almost passed my use by date when it comes to learning but I am enjoying the challenge. I have come to a standstill while developing a program to keep track of my dividends on a financial year basis to tax purposes. By the way I am in Aus so we use En date format not US.
The problem is although I have the ticker code as the first field. And the date field has a Between Field. Both fields are sorted alphabetically. When the query is run the first column (ticker) does not sort but the date field works fine sorting and selecting. The only reason I can see for this is that the ticker field is a key field in the CompanyNameT. Can anyone advise how to overcome this?

Reply from Alex Hedley:

What does your OrderBy SQL look like?
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Read Join Queries by jannette j @ 2/1/2019
i have two queries I want to join so i can get the percentages from each department of completed work orders but not sure how to go about it. I know i want a join and a crosstab query so i can display the results  in a report.
The first query  calculates the numerator,

SELECT Count(MaximoReport.WorkOrder) AS CountOfWorkOrder, MaximoReport.[Assigned Owner Group]
FROM MaximoReport
WHERE (((MaximoReport.WorkType) In ("PMINS","PMOR","PMPDM","PMREG","PMRT")) AND ((MaximoReport.Status) Like "*COMP")
AND ((MaximoReport.[Target Start])>=DateAdd("h",-1,[Enter the start date])
And (MaximoReport.[Target Start])"00:00")
AND ((MaximoReport.ActualStartDate)>=DateAdd("h",-11.8,[Enter the start date])
And (MaximoReport.ActualStartDate)GROUP BY MaximoReport.[Assigned Owner Group];

while the second query calculates the denominator:

SELECT Count(MaximoReport.WorkOrder) AS CountOfWorkOrder, MaximoReport.[Assigned Owner Group]
FROM MaximoReport
WHERE (((MaximoReport.WorkType)
AND ((MaximoReport.Status)<>"CAN")
AND ((MaximoReport.[Target Start])>=DateAdd("h",-11.8,[Enter the start date])
And (MaximoReport.[Target Start])GROUP BY MaximoReport.[Assigned Owner Group];

please advise how i cann join the two queries to get the percentages of the departments and then do a crosstab query.
If there a better way of doing this please also let me know.

Thought of running the query this way but I get errors.

SELECT SUM(iif((MaximoReport.Status Like "*COMP"),iif((MaximoReport.ActualLaborHours<>"00:00"),1,0),0)) AS CountCompleted,
SUM(iif((MaximoReport.Status) <> "CAN",1,0)) AS CountTotal,
Round([CountCompleted]/[CountTotal]*100,1) AS PercentCompleted
MaximoReport.[Assigned Owner Group]
FROM MaximoReport
WHERE (((MaximoReport.WorkType) In ("PMINS","PMOR","PMPDM","PMREG","PMRT"))
AND ((MaximoReport.[Target Start])>=DateAdd("h",-1,[Enter the start date])
AND (MaximoReport.[Target Start])AND ((MaximoReport.ActualStartDate)>=DateAdd("h",-11.8,[Enter the start date])
AND (MaximoReport.ActualStartDate)GROUP BY MaximoReport.[Assigned Owner Group];

Reply from Alex Hedley:

UNION Queries can join two datasets.
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Read Wizard by Susan W @ 1/29/2019
The input wizard does not seem to be working for me.  What could I be doing wrong?

Reply from Alex Hedley:

How is it not working?
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Read Word Automation by Joseph M @ 1/26/2019
I have a word document that I kick off using an access macro " run application" the document opens fine now I want to automate it so it will start printing on open. Any ideas? I also would like to word doc to close are return control to access.

Reply from Alex Hedley:

Have you tried recording a macro in Word and see what happens when you print?
You could then apply that code in your Access VBA.

Do you still have a reference to your Word Document?

objWord.Application.Quit wdDoNotSaveChanges
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Read Enforce Referential Integrity by Ariel D @ 1/23/2019

I'm currently working with Access Expert 8: Lesson 5-Order Detail Subform. I'm building up the relationships for the three tables: CustomerT, OrderT, and OrderDetailT. However, when I build the relationships for the OrderT and OrderDetailT and click the "Enforce Referential Integrity, then click OK an ERROR message popped up:

Microsoft Access can't create this relationship and enforce referential integrity.
"Data in the table 'OrderDetailT violates referential integrity rules.
For example, there may be records relating to an employee in the related table, but no record for the employee in the primary table."

I've followed the structure in the table, and tried various ways to enforce referential integrity but to no avail. Maybe I missed something, please advise of what's causing the error. Thank you.

Anyway, I'm really thankful for the opportunity of knowing your company. Richard Rost did a great job in making every lesson very comprehensible. Thanks a lot.


Reply from Alex Hedley:

Have you added Sample Data to the tables? There is something in there that is stopping it, you could clear that out, set it up and add it back in.
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