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Microsoft Access Forum
By Richard Rost   Richard Rost on Facebook Richard Rost on Twitter Richard Rost on Google Plus Richard Rost on LinkedIn Email Richard Rost

This forum is for the discussion of Microsoft Access.

Access is my personal specialty. Have questions? Comments? Want to discuss how to do something? Post it here. Also, I get a LOT of questions sent to me in Email from people around the world. I'll post the interesting ones in here. Feel free to comment on them.

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Read Normalization and repeating data by Richard W @ 3/21/2017
That is getting a good deal ahead of my current ability.  The idea of using the report header and footer for additional information may work.  Now the problem will be to get it to print as a booklet!!

Reply from Alex Hedley:

Is this so it prints back to back on over two sides etc?
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Read Normalization and repeating data by Richard W @ 3/18/2017
I left out the SQL you requested.  Problem is I don't know where to find it in a report.  For the Member section the Data Sources is MemberQ, for the Address section it is AddressQ, etc.  I do not know if this is responsive to your question but it is what I have.

Reply from Alex Hedley:

That would be it, but if you've got it working its ok.
You could create a Form that allows for choices that link to queries that contain those choices as parameters.
You can then export those objects with some vba to Excel or csv etc.
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Read Normalization and repeating data by Richard W @ 3/18/2017
I solved the problem in the report by basing it on the People (actually MemberT) with subreports for Address(es), PhoneNo(s) and Email(s).  Of course the AddressT, PhoneT and EmailT each are linked to an AddressTypeT, PhoneTypeT & EmailTypeT.  This works ok, but I need to insert other information before and after the printed report (which is a directory of members in an association).

Reply from Alex Hedley:

You could embed reports as sub reports.
You can set break on section and other areas of the report. (before/after)
Others have suggested adding information in the Header of the report.
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Read Normalization and repeating data by Richard W @ 3/15/2017
I have bought into normalization.  I have a database with a "People" table.  Since the People in some cases have multiple addresses, I have an "Address" table with the addresses and, where applicable, the multiple addresses.  Same with "PhoneNos" and "Emails".  Problem, when I try to construct a query  to export to a spreadsheet for use in WordPerfect to print a report (I just like it better and I've used it for over 30 years and it's better) I get repetitive data.  So, if a person in the People table has two addresses, I get the name, the two addresses, and if he/she has two emails, I then get it all duplicated again.  Same with phone nos.  I am trying to get a query that mimics a non-normalized table that contains all the information.  I can construct a report in Access that does what I want, but I cannot get it to print in booklet form (yet) nor do I know how to add other material -- not from the database -- in the beginning and at the end of the report.  So how can I construct the query that I need without duplicative information?

Reply from Alex Hedley:

I'm glad you have, your db's would be very hard to maintain if you didn't.
Sounds like a Join is wrong somewhere. Can you share the SQL you're using?
If it's correct in the Report you can get the SQL from that.
Reports can have Headers/Footers which you can add Images etc too.
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