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Microsoft Access Forum
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This forum is for the discussion of Microsoft Access.

Access is my personal specialty. Have questions? Comments? Want to discuss how to do something? Post it here. Also, I get a LOT of questions sent to me in Email from people around the world. I'll post the interesting ones in here. Feel free to comment on them.

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Read Union Queries by Kara @ 2/11/2010
I have 6 individual select queries that I want to be displayed together in one table or query.
I think I need a union qury to do this, but am having trouble with the correct SQL statements.
Here is an example from Xcel:
Sample Results_test1 Results_test2
1 S S
2 S S
3 S S
4 S S
5 S S
6 S S
7 S S

I have 5 other queries like this; eah one representing a different test subject.  I want to see all test subjects and all results together--- with the capability of sorting and prioritizing based on sample.  In other words: See results for sample#1 across ALL test subjects (currently in separate tables)PLEASE help!!! Thank you.

Answer from Richard Rost:

You have 6 different queries, but is all of the data in one TABLE? If so, you don't need a UNION query. I would just bring all of the data into a report and use SORTING AND GROUPING LEVELS (see below).

If, on the other hand, your data is all in different tables, then you might need a UNION query. A UNION query is the only type of query that you have to create in SQL. The basic syntax is like this:

SELECT FieldList FROM Table1
SELECT FieldList FROM Table2
SELECT FieldList FROM Table3

Aside from that, however, you will probably be OK with this…

You can use a SORTING & GROUPING LEVEL in a Microsoft Access report to group various like information together in one section and perform calculations like SUM and AVERAGE.

For example, if you want to see all of your sales grouped by State with a total for each State's sales, you would use a Sorting & Grouping Level.

See this free, step-by-step video tutorial for information on how to create a Sorting & Grouping Level:
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