Access 2007-2016
Access 2000-2003
Access Seminars
TechHelp Support
Tips & Tricks
Access Forum
Course Index
Topic Glossary
Insider Circle
 
Home   News   Tips   Glossary   Templates   Forums   Help   Logon   Order   Contact Us  
 

News      User Comments     History     Notify Me

7/24/2013 12:10:09 PM
Microsoft Access Expert 10
By Richard Rost   Richard Rost on Facebook Richard Rost on Twitter Richard Rost on Google Plus Richard Rost on LinkedIn Email Richard Rost

 
Microsoft Access Expert Level 10 is 1 hour, 27 minutes long. In this tutorial we will work with quotations, invoices (paid & unpaid), the DLOOKUP function, and calculated table fields. Topics include:

- Quotation or Invoice
- Paid or Unpaid
- Nested IIF Functions
- The DLOOKUP Function
- Sales Reps & Service Techs
- DLOOKUP Criteria (ID, String, Date)
- Display Values Direct from Tables
- Calculated Table Fields
- Expressions in Queries vs Tables

Click here for more information on Access Expert Level 10, including a course outline, sample videos, and more. This course was recorded using Access 2013, but is also valid for Access 2007 and 2010 users. This class follows Expert Level 9.

Permanent Link
Course Link: Microsoft Access Expert 10
Keywords: access expert 10 quote quotation invoice company logo unpaid iif dlookup sales tax criteria and con
Page Tag: whatsnew
Post Reply

Relationship Comment from Ronda Ficklin @ 6/2/2016
You showed this, but didn't mention it.
When you link EmployeeID to SalesRepID, that is the first time these fields are linked together. ***When you link EmployeeID and ServiceTechID, it states you already have a relationship, you clicked NO and Access added a second Employee Table to this view and linked the fields. ***
Show Just This Thread        Post Reply
Quotation or Invoice Comment from Dennis Owens @ 2/20/2016
In Access Expert 10 when you set up the paid or unpaid and the quotation or invoice. on the printout of the quotation you don't want paid or unpaid to show up on the report. You also have it set up as an invoice so when you check the box it chages it to a quotation. How do you write it out in the querie if when you check the box you want it to be an invoice?


Reply from Alex Hedley:

You could just copy the principle and show those words instead
Show Just This Thread        Post Reply
DLOOKUP Comment from Richard Wilson @ 10/17/2015
I have followed the instructions and gotten DLOOKUP to work!  To populate some blanks when a name is filled in, e.g. address, tel number, email etc.  BUT is there a way to keep it from showing "error" when the first field (from which it does its looking up) has not been filled in?  Once it's filled in, the errors go away.


Reply from Alex Hedley:

How about an NZ()?
Show Just This Thread        Post Reply
DLOOKUP Help Comment from Cindy Sloan @ 3/10/2015
In reply to Garry Smith: It's been a year but in case someone else looks at this and wonders themselves, the answer you were given was almost right. You DO need single quotes around the value of txtGetItemNum and you would format it the way Richard showed.  But you do NOT need quotes around the control name.  Quotes go around text VALUES, not the controls and variables that hold the values. So the last part of the DLookup would look like this: "GalleryItemID= '" & txtGetItemNum & "'")


Reply from Alex Hedley:

Thanks for pointing it out.
(I think it was a typo/copy and paste job)
Show Just This Thread        Post Reply
I have used DLOOKUP on our SQL tables at work that Comment from Kenny Nelson @ 12/22/2014
I have used DLOOKUP on our SQL tables at work that have thousands of records and it is VERY slow.  Is there a way to speed it up, or is there another method that is faster?


Reply from Alex Hedley:

I wouldn't use DLOOKUP on a large recordset it's inefficient as you've seen.
Why not do a join on your tables to get the value you need?
Show Just This Thread        Post Reply
Is there any way to have a series of combo boxes t Comment from Shaun Marple @ 12/17/2014
Is there any way to have a series of combo-boxes that filter each other so that there is a limited list in each?  

I want to use it for both querying and entering data.  However, for querying, I am looking to connect all entries together for the exact query and, I am looking to use a filtering technique to  use only the final combo-box for entry purposes.

Do you have any suggestions?


Reply from Alex Hedley:

How about Cascading Combos?
Here is a TIP.
Show Just This Thread        Post Reply
Comment from Raymond Trussell @ 9/19/2014
using the dlookup I get the correct info on the screen but it is not in the table for that screen text box.  Why is it not in the table as a combobox does is?
Show Just This Thread        Post Reply
IIF Function Comment from Brian Farley @ 9/15/2014
So for the homework, I put the IIF function for the quote and paid as fields on the report instead of part of the query.

Any Con to doing that, other than you can't get to that field from another report?

Is there a limit on how many fields you can have in a query?

Thanks


Reply from Richard Rost:

It's been over a year since I recorded that, so I don't remember what the homework was... but just do whatever I said to do in the video. LOL. Ha ha. :)

This is one of those "6 of one way, half-dozen of another" things. There's really no BEST way to do it - whatever works for your situation. Part of me teaching you alternatives is so that you can see what might work best for each scenario.

There is a limit to the number of fields you can have in a query, but realistically you should never hit it.
Show Just This Thread        Post Reply
Dlookup Split Database Comment from Stephen Eller @ 7/24/2014
Rick,

Are there any problems with using Dlookup with a split database?

Thanks, Stephen


Reply from Richard Rost:

Not really, except it could be REAL slow if your table is large.
Show Just This Thread        Post Reply
DLOOKUP Help Comment from Garry Smith @ 4/2/2014
I tried your suggestion by copying your statement above but it did not work for me either. Thanks for the quick response though.


Reply from Richard Rost:

I'd really need to see your database to tell you what's wrong, then. You can submit it to me and my Techs here: TECHHELP.
Show Just This Thread        Post Reply
DLOOKUP Help Comment from Garry Smith @ 4/2/2014
I am trying to load an unbound text box with the following DLookup function but I get nothing in the text box
Me!txtArtistItemNum = DLookup("ArtistItemNum", "tblConsignments", "GalleryItemNum=" & "txtGetItemNum")

This next statement works fine for a text box that is connected to a table though.
ArtistItemNum = DLookup("ArtistItemNum", "tblConsignments", "GalleryItemNum=" & "txtGetItemNum")
Can you tell me what I m doing wrong?
In both cases txtGetItemNum is an unbound text box that the user types in the search data and then clicks the search button which triggers the procedure the above statements are in.




Reply from Richard Rost:

If your txtGetItemNum is a TEXT value, as the name suggests, then you have to enclose it in quotes in your DLOOKUP statement:

Me!txtArtistItemNum = DLookup("ArtistItemNum", "tblConsignments", "GalleryItemNum=""" & "txtGetItemNum" & """")
Show Just This Thread        Post Reply
I am trying to use Dlookup to lookup up a number Comment from vicki Hudson @ 3/24/2014
I am trying to use Dlookup to lookup up a number (H1234)that belongs to a name(text).  I was getting a blinking "Error" then put the dbl dbl quotes and now just get "Error". Not sure what to do here.


Reply from Richard Rost:

Let's see your code... show me the line that's giving you the error.
Show Just This Thread        Post Reply
Microsoft Access Expert 10 Comment from vicki H @ 3/23/2014
I have about 7,000 unique ID's with name,address,and lots more info. Is DLookup the best way to get all that info in the fields with just putting in the unique id?  BTW I love all of these courses.  Thank you for all of us who would rather learn real life than book situations


Reply from Richard Rost:

Yep. Just store the IDs. That's all you need unless you're concerned with storing history.
Show Just This Thread        Post Reply
Comment from SHIVJI PATEL @ 3/9/2014
At 18.15 there is Refresh Record and Refresh. What is difference between them ?? BY mistake have used only refresh in new action for button command and it's working fine.
Show Just This Thread        Post Reply
Comment from SHIVJI PATEL @ 3/3/2014
Sales Rep and Service Tag both using same data of Employee Table.  Now I need Query based on Customer Table that show Employee name who have engaged with customer either by Sales Rep or by Service Tag. So Employee will get whole chart that he is connected to which of customer. If I make a Query based on Customer Table and add only customer name , Sales Rep and Service Tag and giving employee name in Criteria  to Sales Rep or same name to Service Tag with any one of employee name , than it shows error.
Show Just This Thread        Post Reply
Comment from David Koehler @ 1/25/2014
Form with two combo box fields.  Using form and control properties alone, can you set part of the row source of the second combo box to the control source of the first one. In other words, the first combo box gets a value from its row source, then conditions the second combo box to present a list of values specific to that first choice.
Show Just This Thread        Post Reply
Comment from John Miller @ 12/19/2013
Microsoft Expert 10 Time Line 11:02. When setting up the "Reps Phone" using a DLook Function I keep getting an error in the Phone Number box #ERROR Before I click on the Box or the label it blinks rapidly. I have re-watched the entire Video several times. I am unable to get it to work, I loaded up the database 10 from the library and it runs ok. What might be wrong. Here is the info on the SalesRepCombo combo box and the Reps Phone Text Box.
Combo Box Name: SalesRepCombo
Control Source: SalesRepID
RowSource:SELECT [EmployeeT].[EmpolyeeID], [EmployeeT].[FirstName], [EmployeeT].[LastName] FROM EmployeeT ORDER BY [FirstName], [LastName];
Default Vaule: =Forms![CustomerF]![SalesRepCombo]
SalesRepPhone: Text Box
ControlSource: =DLookUp("WorkPhone","EmployeeT","EmployeeID=" & [SalesRepCombo])
Show Just This Thread        Post Reply
Does MYSQL Oracle or Microsoft SQL server have o Comment from Bruce Reynolds @ 8/13/2013
Does MYSQL, Oracle, or Microsoft SQL server have or support calculated table fields?


Reply from Richard Rost:

I can't speak for MySQL or Oracle because I've never used them. SQL Server uses a "computed column" which is closer to a calculated query field, and is NOT stored in the table. SharePoint DOES support calculated table fields.
Show Just This Thread        Post Reply
Multidimensional Databases Comment from Bruce Reynolds @ 8/13/2013
I can see that adding calculating fields in a table increases performance for many records (> 500,000). What kind of database product has Microsoft produced to compete against Hadoop and other multidimensional databases?


Reply from Richard Rost:

SQL Server Enterprise Edition has many of the same features.
Show Just This Thread        Post Reply
Calculated fields in a table Comment from Bruce Reynolds @ 8/13/2013
Do multiple calculated fields in a table affect performance as the number or records goes up?


Reply from Richard Rost:

I haven't tested it, but I would assume NOT. The calculation is performed when the record is saved or edited, so the total number of records shouldn't be an issue. Access is just working with ONE record at a time.
Show Just This Thread        Post Reply
Excel has a CONCATENATE function Comment from Bruce Reynolds @ 8/13/2013
Excel has a CONCATENATE function. Does Access have a similar function that can be combined with DLOOKUP?


Reply from Richard Rost:

I'm not sure, but I've never needed it. You can always concatenate with the & character, so it's never been an issue for me. In fact, I almost never use the CONCATENATE function in Excel either (you can use & there too).
Show Just This Thread        Post Reply
Quotes and double quotes Comment from Bruce Reynolds @ 8/13/2013
Perhaps Microsoft or someone should make more use of the ~ character. This could be a good substitute for the ' or the " character. It's at least easier to read. I don't know how many times I've had to bring out a magnifying glass to decipher the plethora of """"""""" quotes in various programming lines of code.


Reply from Richard Rost:

Tell me about it.
Show Just This Thread        Post Reply
Spaces Comment from Bruce Reynolds @ 8/13/2013
Do you have to put a space between the " after EmployeeID= and before the & and also a space between the & and SalesRepCombo? If you don't put in spaces before and after &, does Access put them in for you?


Reply from Richard Rost:

It depends on the context, but generally Access is pretty forgiving with the spaces. Bottom line: if it ain't workin', put the space there. :)
Show Just This Thread        Post Reply

Add Your Comments or Subscribe
 
If you just want to subscribe to get email updates when the News is updated, then enter your name and email address and check the Notify Me box below. If you would optionally like to add your comments below to be posted, they are welcome.
 
  Your Name:  Required
  Your Email:  NOT Public
  Subject:
  Comments:

 

Sorry about this step. It's just to keep the spam bots away:
  Verify: What is 7+3:
  
  Notify me when the News is updated.
  Remember Me for my next comments
  
 
 
Please do not use this form for Customer Service inquiries! If you have questions about your account, shipping info, courses you've ordered, need passwords, etc. please use the Customer Service Center instead.

I value your comments. They will be displayed on this page (above). Your name will be displayed, but your email address will not be.
As always, I promise to never give away your personal information to anyone else, ever.

NOTE: If you don't leave your name and email address, DON'T expect a reply. I can't promise a personal reply to everyone who posts here. I TRY my best, but I cannot guarantee it. If you don't leave your real name and email address, I won't even bother. I usually just hit DELETE. -Richard

 

 

You may want to read these articles from the 599CD News:

11/20/2018Microsoft Access Developer 12
8/25/2018NEW: Access Dev 9, 10, 11
8/25/2018Microsoft Access Developer 11
8/25/2018Microsoft Access Developer 10
8/25/2018Microsoft Access Developer 9
8/23/2018Access Dev 11 is ONLINE
8/17/2018Access Dev 10 is ONLINE
8/15/2018Access Tip: Search Form
8/15/2018Access Tip: Locked v. Enabled
8/15/2018Access Dev 9 is ONLINE
 

Learn
 
Accessindex
Excelindex
Wordindex
Windowsindex
PowerPointindex
Photoshopindex
Visual Basicindex
ASPindex
Seminars
More...
Customers
 
Account Login
Online Theater
Downloads
Lost Password
Free Upgrades
Insider Circle
Student Databases
Change Email
Info
 
Latest News
New Releases
User Forums
Topic Glossary
Tips & Tricks
Articles
Search Our Site
Waiting List
Production Schedule
Collapse Menus
Help
 
Live Chat
Customer Support
WalkThru Tutorials
Troubleshooting
FAQs
TechHelp
Consulting Services
About Us
 
Background
Testimonials
Jobs
Affiliate Program
Richard Rost
Free Lessons
Mailing List
Order
 
Video Tutorials
Handbooks
MYOLP Memberships
Idiot's Guide to Excel
Volume Discounts
Payment Info
Shipping
Terms of Sale
Gift CDs
Contact
 
Live Chat
General Info
Support Policy
Contact Form
Email Us
Mailing Address
Phone Number
Fax Number
Course Survey
Facebook    Twitter

Google Plus    LinkedIn

Blog RSS Feed    YouTube Channel
Richard Rost Microsoft MVP