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Courses - Microsoft Access 329
Description: Advanced Access Recordsets
Running Time: 76 minutes
Pre-Requisites: Access 328 very strongly recommended
Previous Lesson: Access 328
Main Topics: Purchase Orders, Receiving Inventory, Email POs, Bulk Email to Customers
Versions: This course is valid for Access 2000 through 2003. If you are using Access 2007 or 2010, you will still benefit from this course. You will find that the concepts are the same, but there are cosmetic differences between the versions.

    

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This class finished up working with the Purchase Orders that we started in Access 328. We'll begin by designing a printable PO report that you can send to your vendors.

 

We'll put a button on our PO Form to CLOSE the PO (mark that it was sent to the vendor).

 

We'll make options on the PO Form to see POs that NEED to be sent to the vendor, and that HAVE been sent to the vendor (we're still waiting on parts).

 

When the parts come in from the vendor, we'll have another button to mark them received.

 

Next you'll learn how you can have Access automatically generate an Email to send the POs electronically.

 

Finally, we'll go back to the Letter Writer that we built back in Access 204 and 205, and I'll show you how to use it to send Bulk Email.

 


Access 329 - Course Outline

1. Purchase Order Report, Part 1
Printable Purchase Order
Grab MyCompany Info from InvoiceR
PO Information
Line Item Information
SUM of Items Quantities
COUNT of Line Items
WhereStr to WhereBox
Print Selected PO

2. Purchase Order Report, Part 2
Print All Listed POs
NoData event if no purchase orders

3. Closing POs, Receiving Parts Part 1
Mark PO as Sent to Vendor
UPDATE Query With Just SQL
UPDATE Table SET Fields WHERE Condition
Mark PO as Parts Received

4. Closing POs, Receiving Parts Part 2
Hiding Unnecessary Buttons in Code
"Sent to Vendor" label on PO

5. Emailing Purchase Orders, Part 1
File > Send To > Mail Recipient as Attachment
HTML Format
Snapshot Format
Microsoft Access Snapshot Viewer
Text Format
DoCmd.SendObject
acFormatHTML
acFormatTXT
acFormatSNP
acFormatRTF
acFormatXLS

6. Emailing Purchase Orders, Part 2
PO Report not Formatted Good for Email
Also Sends EVERY PO
Making a Unique PurchaseOrderEmailR

7. Sending Bulk Email to Customers
Add buttons for new forms to our menus
Add IncludeInEmails field to CustomerT
Bulk eMail List
Recordset to Send Bulk Email
acSendNoObject
Microsoft Outlook Email Security "Feature"


 

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