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Courses - Microsoft Excel 220
Description: Intermediate Microsoft Excel - Data Analysis 1
Running Time: 74 minutes
Pre-Requisites: Excel 202 strongly recommended
Versions:
We use Excel XP in this course, but the lessons are valid for all versions of Excel from 95 to 2003. There are cosmetic changes in Excel 2007. Order before 4/26/2017 to get a FREE upgrade to our 2007 version when released!
 

 Click here for the Teacher's Outline
 
In this series of Excel courses (220-224) we will study Data Analysis. We will begin in this class by learning about Data Lists. We will learn how to create them, edit them, and format them. We will also work with Data Entry Forms. We will learn advanced sorting techniques for data lists. We will also learn how to customize our toolbars.

We will start out with an introduction to Data Lists. We will learn about fields and records.

 

We will learn how to use the Pick From List feature when entering items in a data list.

 

In one of our example side projects, you'll learn one of the most-requested topics: how to calculate the difference in time (in hours) between two times.

 

You will learn how to create and work with Data Entry Forms to add or edit data in your worksheets. You might be comfortable working just in the spreadsheet, but Data Entry Forms are great for giving the sheet to someone else - say a secretary who isn't that familiar with Excel.

 

We will learn some advanced sorting techniques, such as how to get a list of month names to sort by month order - and not alphabetically! You try that one at home.

 

We'll also take some time to study the rules of alphanumeric sorts - and exactly what goes where and how.

 

Finally, we'll learn how to customize our toolbars and create our own custom toolbars. Yes, this isn't exactly a data analysis feature, but a lot of the features we will be working with in the next couple of classes are buried deep in menus - and being able to make our own custom toolbars will save us lots of time.

We'll see how to customize the existing built-in toolbars.

 

You will learn how to add button commands to your toolbars.

 

You'll learn how to create your own custom toolbars.

 

I will show you how to attach your custom toolbars into your workbook files - so you can share them with others.

 

You'll learn how to use the Button Editor to modify or create your own custom button images - and I'll show you how to take an image out of any drawing application and put it on your buttons!

 

Some buttons play dual roles - like if you hold down the SHIFT key and click on the Sort Ascending button, you actually get a Descending sort. I'll teach you with other buttons to that - to save you time and space on your toolbars.

 

Finally, I'll show you where your custom toolbars are all saved on your hard drive - so you can back them up or copy them to another computer.

If you are planning to learn about data analysis using Excel, this is the first course in our data analysis series. You don't want to miss this course. All of the rest of the courses in this series will build on this one - with data lists and the techniques we learn in this class.

Future classes in the data analysis series will include Pivot Tables, Database Functions, AutoFiltering, Custom Views, Subtotaling, Styles, Grouping & Outlining, Pivot Charts, Scenarios, Solver, Importing and Scrubbing Data, Consolidating, Validating Data, Auditing, and more.

Don't miss Excel 220.

 

 

 Click here for the Teacher's Outline
 
 


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Student Interaction: Microsoft Excel 220

Richard on 1/1/2007:  In this series of Excel courses (220-224) we will study Data Analysis. We will begin in this class by learning about Data Lists. We will learn how to create them, edit them, and format them. We will also work with Data Entry Forms. We will learn advanced sorting techniques for data lists. We will also learn how to customize our toolbars.
Mike Corbean on 5/26/2009: I'd like to insert an IF formula into my "Hours Worked" cell. For example, if the hours worked include the 12:30 - 1:00 (lunch) period, I want the formula to deduct 30 minutes.
How do I do that?

Richard Rost on 5/27/2009: That's a little complicated for this lesson... you COULD do it, but it would be better to make TWO start and end times. You would have Start1, End1, Start2, End2 and then end the person's first shift at 12:30 and start it back up again at 1:00. The reason being is what if they took lunch from 12:45 to 1:15? Then it throws your logic off. Or, you could add a BREAK TIME field where you would just put in 30 minutes to be subtracted from the total.
José Henríquez on 8/4/2009: I would to know more about Macros.
 lynn robbins on 6/6/2010: At 04:38/12:04 on Excel 220 2.Format Lists:
Calculating times: when D or end time is AM, I come up with negative or wrong numbers for hours:
8:00AM 1:00 AM -7 , not 17 as you get

Ramon Salvo on 11/4/2010: How do I upgrade my Excel 2003 data analysis courses to 2007?

Reply from Richard Rost:

As soon as they're released, you'll get an email and you can update them in the Customer Service web site.

 

You may want to read these articles from the 599CD News:

 

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