Education is the most powerful weapon
which you can use to change the world.
-Nelson Mandela
Home   News   Tips   Glossary   Templates   Forums   Help   Logon   Order   Contact Us  
Courses - QuickBooks 101
Description: Introduction to QuickBooks
Running Time: 80 minutes
Pre-Requisites: Windows 101 recommended
Windows 102 or Windows 110 recommended
We use QuickBooks 2002 in this video. The lessons are valid for most versions of QuickBooks made after 1999. Although you will find minor cosmetic differences in the layout of the program, the key concepts are the same. We will be updating this tutorial for the latest version of QuickBooks very soon. Anyone who has ordered this tutorial after November 2007 will get a free upgrade.
This is the perfect class for anyone who knows nothing about QuickBooks, and needs to learn how to set up their company fast. This is the foundation class for QuickBooks. It is very important to make sure you take this QuickBooks course first before moving on to any other QuickBooks courses because we cover all of the very important terminology and fundamentals here.

First, we'll teach you how to start QuickBooks, and how to make some basic customizations so that QuickBooks is easier to use. We'll start off by walking you through the EasyStep Interview to begin building your Company File - the data file that will contain all of your information in QuickBooks. This is where many new users have problems. If your Company File isn't set up properly from the start, you will have problems using QuickBooks later on.

Next, we'll gather information on your business - name, address, tax information, etc. We'll discuss choosing a Type of Business for your Company File. We'll teach you how to save your Company File. We'll show you how to save your Company File in a safe location.

We'll discuss Income and Expense Accounts. We'll discuss multi-user access to your Company File. We'll show you how to set up the proper type of sales tax reporting for your business. We'll discuss selecting the proper invoice format. We'll discuss other preferences like estimates, progress invoicing, time tracking, and so on.

Next we'll try to help you to answer the age-old question of whether to use Cash or Accrual-based accounting for your business. We'll cover this topic in depth. We'll then help you to determine your Company File Start Date which is an extremely important date that must be set correctly.

click to enlarge

Next, we'll talk about Income Accounts and Expense Accounts. We'll show you how to add new Income Accounts (see demo lesson). We'll talk about statement charges. We'll show you how to set up your Items in QuickBooks. We'll learn about Inventory Parts, Non-Inventory Parts, Service Items, Other Charges, and so on. We'll show you how to add parts to your inventory and set up your product lists.

We'll talk about setting up your starting balances for your accounts. We'll add customers and their opening balances to your Company File. We'll set up your vendors list. We'll set up your credit card accounts, bank accounts (checking, savings, etc.), loans, notes payable, etc. We'll talk about asset accounts, equity accounts, and more.

Again, in this course, we cover all of the fundamentals. We go through setting up a fictional company, and creating all of the accounts and other information mentioned above. Even if you have already created your Company File, and even if you may already be working with QuickBooks, we strongly recommend this course - if for nothing else than to make sure that you properly understand all of the terms used in QuickBooks.


Try a FREE Demo Lesson


Student Interaction: QuickBooks 101

Richard on 1/1/2007:  This is the perfect class for anyone who knows nothing about QuickBooks, and needs to learn how to set up their company fast. This is the foundation class for QuickBooks.
Judith Koester on 4/1/2008: I have QuickBooks Pro 2008. When I look on Start, I see QuickBooks Update Agent. Is that the same as QuickBooks 2002 Delivery Agent? I hesitate to delete it, but it sounds the same.
Richard Rost on 4/2/2008: I don't have a copy of QuickBooks Pro 2008 yet, but from what I see on their web site, YES, the "Update Agent" is the same thing as the old "Delivery Agent." It's basically a program that sits in the background checking Intuit's web site to see if there are any updates. You don't HAVE to delete it, but of course every little program sitting in the background running does take up SOME system resources. Yes, even my little UpdateNotice software does too.
Raymond Hudson on 5/3/2008: do you have any lessons in quickbooks pro 2008
Richard Rost on 5/24/2008: Raymond, I don't have anything on QB 2008 yet. I'm going to be updating the QB lessons for 2008 later this summer.
Ray Hudson on 5/24/2008: Thanks, and please keep me updated
Jacqueline Murphy Gentile on 11/11/2008: I have 203 Quick Book in my computer what is the best one to get I know little of the quick book to it in college but it was a year ago would like to update this quick book it in my computer. Thank you for any qasistancew you are able to give me
Richard Rost on 11/14/2008: Jacqueline, they come out with a new version of QuickBooks almost every year. Do you HAVE to upgrade to the latest version? Absolutely not. I have clients who are still using QB 2001. If it has the features you need, stick with it. Just like people still use Microsoft Office 2000, there's no compelling need to upgrade until QuickBooks adds a feature you want.
 Raul Pendas on 6/18/2009: I have the 2009 Version of Quick books.
Do you have a course for 2009 Quick Books?

Richard Rost on 6/23/2009: I am preparing an updated version of the QuickBooks course for release later this year.
Vijay Dharia on 8/7/2009: Richard,
If it is other than Sole Proprietorship(C or S Corporation or LLC)then will the Company name and Legal name be same?

Richard Rost on 8/7/2009: If you are a sole proprietor, then your legal name is usually either YOUR name or your DBA name - usually just your name.

If you're a corporation or LLC, then it's the corporation's name.

BUT... again, I'm not a "business" expert. I'm a computer expert. You should consult your accountant and/or attorney before making this decision. This is more of a business question.

Riddhi Cochran on 9/19/2009: It seems like there are quite a few things that are different in quickbooks pro 2009, do you know when you will be uploading classes directed towards quickbooks pro 2009
Richard Rost on 9/19/2009: I don't have an exact date, but as soon as I finish the Office 2007 courses, I'll be working on other materials, including QuickBooks.
Mary Fay on 8/23/2010: Is there a manual or handbook to accompany Quickbooks101 and if so how do I get it? Mary

Reply from Richard Rost:

Not at this time, sorry. We'll be writing a handbook when we update the Quickbooks course for 2011.

Josef on 1/17/2011: Im very interested in learning basics of QB as Im getting ready to take a job as a bookkeeper and eventualy as accountant, please tell me which courses to start with, and if its worthwhile for me to start with your lesson/s on previous QB versions and you will then update me when you have the more current versions

Reply from Richard Rost:

My current QB class is old (2002). If you want to pick up a copy of it, it does explain setting up the company file and some other basics that haven't changed much. Once my new QB2010 (or 2011) course comes out this spring, you'll get a free copy.

Joseph Gibson on 4/25/2011: I am hoping that you will soon put out your latest version of QuickBooks whether it is 2010 or 2011 and of course with text and video. The full course would be ideal.

Reply from Richard Rost:

Yes, this is on my to-do list. It's also on the WAITING LIST, although it doesn't have as many votes as a lot of other subjects. Still, I am hoping to update my QB course soon. The current one is from 2002, I believe.

JenniferThompson on 9/6/2012: what is difference between Quicken and QuickBooks? Does it matter which one is used?

Reply from Richard Rost:

Quicken is more for PERSONAL finance, whereas QuickBooks is designed for businesses. You could use one or the other for both, but I don't recommend it.

Dietrich Hairston on 2/26/2013: Hi Richard
I took your course in QB already and would love to know when you are going to put out and updated version of QB.

Reply from Richard Rost:

Hopefully this spring. I'm just so busy now with the MS Office classes that I haven't had much time for anything else. But QB is high on my list.

Normand J Caron on 3/12/2014: I have QuickBooks pro 2011 and can't wait for 102.

Dorthy Kneisel on 8/18/2014: easy to follow
Sylvia M B on 7/12/2017: Any chance there will be a more updated version of QB? I have been on some interviews and they've asked me if I know this software, but the last time I used one at a previous job was back in 2008, and the companies these days have the most updated version. Looking forward to your reply and thank you for all you do on this website!

Reply from Alex Hedley:

Its unlikely at the moment, it goes by demand and how many people vote for it on the Waiting List, currently the Access Developer ones are being recorded, not sure what is next.


You may want to read these articles from the 599CD News:


Visual Basicindex
Account Login
Online Theater
Lost Password
Free Upgrades
Insider Circle
Student Databases
Change Email
Latest News
New Releases
User Forums
Topic Glossary
Tips & Tricks
Search Our Site
Waiting List
Production Schedule
Collapse Menus
Live Chat
Customer Support
WalkThru Tutorials
Consulting Services
About Us
Affiliate Program
Richard Rost
Free Lessons
Mailing List
Video Tutorials
MYOLP Memberships
Idiot's Guide to Excel
Volume Discounts
Payment Info
Terms of Sale
Gift CDs
Live Chat
General Info
Support Policy
Contact Form
Email Us
Mailing Address
Phone Number
Fax Number
Course Survey
Facebook    Twitter

Google Plus    LinkedIn

Blog RSS Feed    YouTube Channel
Richard Rost Microsoft MVP

What's New  |  Home  |  Courses  |  Demo  |  Learn More  |  Contact  |  Order