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Microsoft Access Sorting & Grouping

Learn how to use Sorting & Grouping Levels in your Access Reports

Q: I have a database that tracks charitable donations. I have a list of each of my doners and I want to be able to generate a report that shows the total donations for each STATE in a report. How can I do this?

A: While you could create an aggregate query to handle this problem, it has the limitation that you can't see all of your detail records as well - so you could see all of the states and their totals - but no specific details on the doners. What you want is to create a report with Sorting & Grouping levels in it.

See this Free Video Tutorial for step-by-step instructions:

I teach the concepts in this free tutorial in my Access 104 course. These are full courses - over 60 minutes in length each. I spend a lot more time going over how to do this, in addition to lots more tips and tricks.

 


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