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Home > Courses > Access > Seminars > SharePoint >
Access SharePoint Seminar

Sharing Your Access Database Online with Microsoft SharePoint

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I get asked all the time: "How can I share my Microsoft Access database with others online?" This seminar covers sharing your Microsoft Access database online using SharePoint. If you've got a small team and a small database, then a SharePoint solution might be right for you.


Topics Covered

  • What SharePoint is good for
  • What it's NOT good for
  • What YOU will need to get started
  • What your USERS will need
  • How to set up a SharePoint Site
  • Creating a SharePoint List (Table)
  • Sharing Your List and Setting up Permissions
  • Connecting Your Access DB to SharePoint
  • Linking to SharePoint Lists
  • Publishing Access Tables to SharePoint
  • Distributing Your Database to Other Users
  • How Non-Access Users can View/Edit Data

In Lesson 1, you will learn what SharePoint is good for, what it's NOT good for, and what both you and your users will need to get started using a SharePoint Access solution.

In Lesson 2, you will learn how to create your first SharePoint Site, how to create a new List (analogous to an Access Table), and how to enter and edit data using the SharePoint web interface.

In Lesson 3, you will learn how to connect Access to your SharePoint Site, how to log in, export your CustomerT table to a SharePoint List, and then link to that list form your database.

In Lesson 4, you will learn about permissions in SharePoint, how to distribute your database, giving other users access to your SharePoint List, sending email invites, and distributing an ACCDE encrypted Access file.

In Lesson 5, you will learn to see what user modified records in your database, the hidden table fields, and how to remove and change permissions.

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Enroll now so that you can watch these lessons, learn with us, post questions, and more.


Feel free to post your questions or comments below


Access Not Editing SharePoint Upload Images   Link  
Guillermo Baltazar 
3 months ago
Hello! I split an Access Database where the back-end is a SharePoint List. The Access Front-end Form has a feature to locate a previously entered record and display the contents in the form. When I try to edit the contents of the form and then save / close, I receive the following message, Cannot update. Database or object is read-only.. What can I do to allow the SharePoint List to be updated?

After I click the OK Button, I get another error message, You cant save this record at this time. Program Strategy Form may have encountered an error while trying to save a record. If you close this object now, the data changes you made will be lost. Do you want to close the database object anyway?

I just click on the Yes Button to get out of that screen.
Alex Hedley
3 months ago
Can you edit it directly in the Table?
Guillermo Baltazar
3 months ago
Yes, it can be edited directly on the List in SharePoint. I want users to edit on the form itself. That way users can do everything they need to do by using the Access Front-End.
Alex Hedley
3 months ago
But the Table you have linked in Access, can that be edited in Access?
Guillermo Baltazar
3 months ago
When I attempt to edit the data directly on the Access Table, I receive the same error message.
Richard Rost
3 months ago
Sounds like a permissions problem in SharePoint.
Alex Hedley
3 months ago
Are you logged into your Microsoft account in Access?
Guillermo Baltazar
3 months ago
I'm logged into my Office 365 Account. Is this what you mean? The Access File itself doesn't require a password.
Guillermo Baltazar
3 months ago
I've also tried testing it on a separate SharePoint Site; that is, it's separate from the SharePoint Site used by my team. I get the same results on using the test SharePoint and I have owner permission on that SharePoint.
Guillermo Baltazar
3 months ago
Also, I can open the form and enter data to create a new record, which is then entered into the SharePoint List.
Guillermo Baltazar
3 months ago
There is a feature in the SharePoint Menu for the list called "Edit in Grid View". While in SharePoint, the only way to edit a record is to click on "Edit in Grid View". I suspect SharePoint just doesn't allow edits of existing records unless you are on the SharePoint List itself. Or do you think otherwise?
Richard Rost
3 months ago
No, you should definitely be allowed to edit the record from Access. This is one of the reasons I prefer SQL Server over SharePoint. Permissions can be a nightmare.
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