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Home > TechHelp > Directory > Access > Deleted AutoNumber < Custom Sort | Sequential Number >
 
Restore Deleted AutoNumber
By Richard Rost   Richard Rost on Twitter Richard Rost on LinkedIn Email Richard Rost   14 months ago

Restore AutoNumbers for Deleted Records


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In this Microsoft Access tutorial, you will learn how to restore AutoNumbers for records that have been deleted. Whether you accidentally deleted them, or the records became corrupted, you may need to get their IDs back. This video will show you how.

Samantha asks, "I’m in tears. I accidentally deleted a customer. I have a backup and can add his record to the table, but he gets a new AutoNumber. Is there a way to restore his old Customer ID so I don’t have to re-enter ALL of his orders, contacts, etc."

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I'll show you how to restore a bunch of records from a backup table, how to write SQL and VBA to automate the process, how to increment your "final" AutoNumber, and we'll see how to use Referential Integrity to prevent accidental deletion in the future.

Silver Members and up get access to an Extended Cut of this video. Gold Members can download the database template from class plus get access to the Code Vault. If you signed up on YouTube you have to contact me so I can set up your account here on my web site. If you're not a member, Join Today!

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Richard Rost 
14 months ago
There's a reason I haven't taught this in my classes so far, and that I always teach you that AutoNumbers can't be reused. You shouldn't do it! Use this technique as a last resort if you are recovering from an accident. Don't build your database with being able to reuse AutoNumbers in mind. It's not reliable.
Maggie
7 months ago
Thank you for all your help with the Access Tech Help videos; they are all great & appreciated. 2 questions on the extended cut video for Restore AutoNumbers for Deleted Records. 1 -- I use cascade updates because if an employee has a name change it will update that info in all the records they have generated. (I never use cascade delete.)  2 -- Why did we delete "8" as the next Autonumber when we fixed the database? Wouldn't you want to use that number & no lose it?
Richard Rost
7 months ago
1. You shouldn't have to cascade update the employee's name because their NAME shouldn't be stored in any other tables UNLESS you want to track the history of their name changes. In that case you wouldn't want them to cascade delete. You make relationships with IDs. Not names. Cascade updates are unnecessary here.

2. No reason. One of the points of the video is that AutoNumbers are MEANINGLESS to you, the user. Only Access cares about them.
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Keywords: TechHelp Access Replace AutoNumbers Restore AutoNumbers Deleted AutoNumbers  PermaLink