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Access Genealogy Anyone?
By Richard Rost   Richard Rost on Twitter Richard Rost on LinkedIn Email Richard Rost   11 months ago

Now Available

Update: Part 1 of the Geneology Seminar is now available. Check it out and let me know what you think!

Genealogy Anyone?

Just a little something I'm working on. This actually started as a quick TechHelp video for a customer, and it slowly got out of hand. The free video is about half an hour. Then the Extended Cut member's video went about an hour long. Then I just kept going. I've got about three more hours of additional video showing how to add all kind of features to this database, like the automated family tree form. You double-click on a person and it redraws the tree with that person at the base.


If you're interested in this database, let me know. Post a comment below. Also, if you can think of any features you'd like to see me include, let me know. I looked at a lot of other Access genealogy databases that were available, and I wasn't impressed with any of them.


I'm going to release a free TechHelp video showing the basics of how to create the core of the database, including the "self join" relationship to track people, parents, and children, all with the same table. The Extended Cut shows how to create events to jump to a record for any parent or child from the main form. You can add new children from the main subform. I created a "quick add" form so you can just type in someone's name and add them as a parent/child quickly without having to know all of their info. 

Then beyond the two videos above, I'm going to release this as a Seminar and a Template. There will be a free Template that will be locked (ACCDE) if you just want to play with the database, check out its features, or even use it yourself. It will be fully functional, you just can't change the design. There will be a template available for sale that you can customize yourself. Finally, the seminar will include all of the video showing how I built it.

The full database will include all of the above, plus the ancestral family tree form (above) as well as a similar printed report. Birth and death dates as well as age calculations (current age if still alive, or age at death). Pictures of each person as well as a repository for attaching other documents (birth, marriage certificates, historical papers, etc.). Tracking of name changes and life events (changed cities, got married, etc.). There will be a full search form with most fields available to search or sort by. And yes, I'll be adding more fields like notes, place of birth, etc. once the database is almost finished.


If you have any suggestions on what you'd like to see covered, please post them below. Also, let me know if you're interested. The more people that express interest, the more "stuff" I'll throw into this database before it's finished. I'm going to work on it for the rest of today and then put it online. If enough people want to see more features after that, I can make an addendum.


Genealogy Seminar Part 1 Ready Upload Images   Link 
Richard Rost 
11 months ago
Thank you all for your interest and your suggestions. Part 1 of the Genealogy Seminar is now ready. It's over 8 hours long. What can I say... I had fun. You can find out more here: Genealogy Seminar Part 1.
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Genealogy Database Upload Images   Link 
Anthony P Mitchell 
11 months ago
One of many things I have been thinking about doing (not sure how to do it) but I was looking at colour coding people to show the relationship between people at a glance. For example, me being the "Base Person" my descendants would have a colour red bar some where on the persons form, and a different colour for ancestors etc. Also my database has Military links, Occupation and Location links. I use Google earth linked to my location address. Many many options but I am struggling to set up so very interested. Hope this helps?
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Genealogy Database Upload Images   Link 
Anthony P Mitchell 
11 months ago
I am very interested in this Database and would welcome a seminar on this subject. Made my day.
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Damn Attachment Types Upload Images   Link 
Richard Rost 
11 months ago
I just ran into a problem. I knew I shouldn't have trusted the Attachment data type in Access. I've been preaching against it for years, and I finally decided to give it another try. And it royally !@#$ed me. So now I'm switching to saving pictures and files in a FOLDER under the database folder which is what I should have done in the first place. I figured it would be a small simple database, so storing a few small photos couldn't hurt. NOPE. Details will be in the videos because I'm leaving all of this in there. The lessons are good for the logic AROUND the images and the family tree. Just don't use Attachments to store them!
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Genealogy Database Upload Images   Link 
Selby Halfpenny 
11 months ago
Cannot wait until the seminar Richard. Thanks
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Genealogy database Upload Images   Link 
Gary Wiles 
11 months ago
Yes sounds like fun!  Thanks Richard, great idea.  I guess there should be fields for country or origin, dates of movements, births, deaths (what you show above works for base-lining), time-lines, employment/careers, schools.  You could go crazy with so many things but better keep it somewhat standard to start and build on it later.  As long as the table structure is sound adding fields, forms and reports will be a snap.
Richard Rost
11 months ago
I added a "Life Events" table so that you can track all major life events here: birth, dead, marriages, moving, name changes, etc. You could easily add education, jobs, etc.
Richard Rost
11 months ago

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Genealogy Database Upload Images   Link 
Juan C Rivera 
11 months ago
When the seminar is ready count me in.  I like to see as much SQL as possible.
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Genealogy Database Upload Images   Link 
Dg Ewing 
11 months ago
This is the reason I have taken your courses.  I am one of two admin of the Ewing Family Assc Y DNA project and I am obsessed with genealogy.  

I need a way of tracking ICW, MKDA, my matches surnames when the CA isnt  identified. Read More...
Richard Rost
11 months ago
I'm not even sure what some of those terms are. So if you want to provide me with some links so I can educate myself to what these things are, I'd be happy to take a look. I wasn't planning on getting into genetics tracking, but that seems to be a popular subject nowadays so it might be worth looking into. This was supposed to be a small project for me and it ended up blowing up into something a lot more complex than I had initially planned. LOL. I'm looking at Genome Mate Pro's web site right now.
Richard Rost
11 months ago
Yeah I looked over their program. That chromosome mapping stuff is over my head. I've never done anything like that before and I know very little about it. So if there are enough other people interested, I'll learn it. But for THIS database, as of right now, I can't justify adding it. Possibly in a future upgrade.
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