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Nested Continuous Subforms
By Richard Rost   Richard Rost on Twitter Richard Rost on LinkedIn Email Richard Rost   9 months ago

How to Create Multiple Nested Continuous Subforms


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In this video, I'll show you how to create multiple continuous (list) subforms inside of each other. We'll track data for a fictional college and store departments, courses, and classes. So if you want to know in which courses you'll find classes like "Neil DeGrasse Tyson's Favorite Hits" or "Which Captain is Your Favorite, and Why is it Picard?" then you'll be able to quickly locate them with these forms.

Elaine from Sante Fe, NM (an Access Expert student) asks: I have someone who wants to enter info for each of the four tables in the database in one giant form. I've created four different forms with continuous subforms. I'm stumped as to how to get them to work together, flowing from the top table selection and then related data showing through the other three tables. How do you set this up?

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I'll show you how to create another subform that has a list of students enrolled in each class. You will create a student table and subform, a junction table to hold a many-to-many relationship with the class table, and a combo box on that student form to select each student. Plus the Extended Cut shows how all of the initial tables and forms were built from scratch.

Silver Members and up get access to an Extended Cut of this video. Gold Members can download the database template from class plus get access to the Code Vault. If you signed up on YouTube you have to contact me so I can set up your account here on my web site. If you're not a member, Join Today!

Links

Subform in a Continuous Form: https://599cd.com/SubformInContForm
Many to Many: https://599cd.com/ManyToMany

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Please feel free to post your questions or comments below or submit them via the TechHelp page.

 

Nested continuous forms Upload Images   Link 
Doug Kimzey 
27 days ago
I am following the steps of the "How to Create Multiple Nested Continuous Subforms in Microsoft Access - EXTENDED CUT MEMBERS" but cannot get the forms to synchronize.

I am trying to get two forms to synch.  The fields involved in the one-to-many relationship are included in the main continuous form and the child continuous form embedded in the footer section of the main form.   Read More...
Kevin Robertson
27 days ago
In the Subform, have you set the Link Master Fields and Link Child Fields properties. They are on the Data tab of the Property Sheet.
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Many To Many Continuous Upload Images   Link 
Elaine Heltman 
9 months ago
Thanks, Rick. You clearly demonstrate subform creation using one-to-many relationships and how you can relate and show all the detail from each each table using continuous forms. I'd like to do the exact same thing with many-to-many relationships: use continuous forms and show all the detail, not only the "product" and "vendor" names (so to speak). Would that require using dlookup from an ID field in the the junction table subform to autopopulate a subsubform with the detail? Read More...
Richard Rost
9 months ago
You could join together any related info you want to display in a query, but keep in mind that info would only be for display only. You won't be able to edit it (usually).

You can ONLY put a subform in the form header or footer sections. Access won't let you put it in the detail section. Think about it, you'd have a copy of the subform for EACH detail record. It wouldn't look right.
Elaine Heltman
9 months ago
Thanks, Richard!
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