Access 2007-2019
Access 2000-2003
Access Seminars
TechHelp Support
Tips & Tricks
Access Forum
Course Index
Topic Glossary
Insider Circle
 
Home   Courses   Seminars   Templates   TechHelp   Fast Tips   Forums   Help   Contact   Join   Order   Logon  
 
Home > TechHelp > Directory > Access > Split Database < Nested Subforms | Update Query >
 
Split Your Database
By Richard Rost   Richard Rost on Twitter Richard Rost on LinkedIn Email Richard Rost   2 years ago

How and Why to Split Your Microsoft Access Database


 S  M  L  XL  FS  Join Now

In this video, we'll talk about what splitting your database means, the benefits and drawbacks, and I'll show you how to do it. 

Junior from Baton Rouge LA (a Gold Member) asks: I've heard a lot about the benefits of splitting my Access database. Can you tell me what this is all about?

Members

I'll show you how to move or rename your backend file, use the linked table manager, create multiple back end files, and manually create links to tables.

Silver Members and up get access to view Extended Cut videos, when available. Gold Members can download the database template from class plus get access to the Code Vault. If you signed up on YouTube you have to contact me so I can set up your account here on my web site. If you're not a member, Join Today!

Links

Access Updater: https://599cd.com/XPBW6
Split Database Seminar: https://599cd.com/XU6JU
Security Seminar: https://599cd.com/SplitSem
Split & ACCDE Files: https://599cd.com/XJ9V4
Search Form: https://youtu.be/HSnHGQeX9so
Compact & Repair: https://599cd.com/1331
Simple Security: https://599cd.com/SimpleSecurity
Database Password: https://599cd.com/DatabasePassword

Other Articles

https://www.techrepublic.com/blog/10-things/10-plus-reasons-to-split-an-access-database
https://support.microsoft.com/en-us/office/split-an-access-database-3015ad18-a3a1-4e9c-a7f3-51b1d73498cc
https://www.yourofficeanywhere.co.uk/info-hub/split-an-access-database/
http://www.databasedev.co.uk/split_a_database.html

Learn More

FREE Access Beginner Level 1
Access Level 2 for $1.00

Free Templates

TechHelp Free Templates
Blank Template
Contact Management
Order Entry & Invoicing
More Access Templates

Resources

Mailing List - Get Emails When New Videos Released!
Consulting - Need Help with Your Database?

Questions?

Please feel free to post your questions or comments below or submit them via the TechHelp page.

 

Split Database Info Upload Images   Link  
Richard Rost 
12 months ago
OVERVIEW:
Splitting your database is dividing it into two or more files. One file, called the Front End, contains your forms, reports, queries, macros, and modules. The other, called the Back End, contains just your tables. Splitting your database makes it:
- More Efficient, Faster
- Easier to Maintain, Update
- More Secure
- Reduces Corruption
- Easier to Scale Up

BENEFITS OF A SPLIT DATABASE:
Faster & More Efficient
- Only data transferred over the network
- Users have local copy of forms, reports, etc.
- Makes the database operate faster
- Data is more available
- Temporary data can be processed locally

Easier to Update & Maintain
- Design changes to Front End without interrupting users
- Do not have to import data after changes
- Multiple developers can work on their Front Ends

More Secure
- Separate Back End files for secure data
- Sensitive info can be stored locally
- Users cant get at database design or code (with encryption)

Other Benefits
- Go beyond the 2 GB Access file size limitation
- Reduces corruption  usually kept to Front End file
- Easier to scale up to SQL Server or Cloud Platform

Drawbacks of Splitting
- Distributing Front End updates can be challenging
- Lose referential integrity on linked tables

STEPS TO SPLITTING YOUR DATABASE:
1. Backup your database!
2. Create a shared database folder (//Server/Sharename or Z:\Database)
3. Split the Database
4. Database Tools > Move Data > Access Database
5. Compact Both
6. Encrypt (make ACCDE file) for the Front End
7. Distribute your Front End (ZIP and email, shared drive, AccessUpdater)

TIPS FOR SPLIT DATABASES:
Try not to open ALL records (use a search form)
Create data entry forms
Avoid aggregate queries and functions like DLOOKUP
Use TOP X queries to limit records returned
Add a Reply

Show All Comments

Start a NEW Conversation
 
Only students may post right now. Click here for more information on how you can set up an account. If you are a student, please LOG ON first.
 
Subscribe
 

You may want to read these articles from the 599CD News:

1/22/2022Next Appointment
1/18/2022Access B2 Upgrade
1/17/2022Access Beginner 2 Links
1/17/2022Access Beginner 2
1/17/2022New Record on Top
1/13/2022Missing References
1/13/2022Access Beginner 1 Links
1/12/2022Zoom
1/11/2022Access Fast Tips
1/11/2022System Defaults
 

Learn
 
Access - index
Excel - index
Word - index
Windows - index
PowerPoint - index
Photoshop - index
Visual Basic - index
ASP - index
Seminars
More...
Customers
 
Login
My Account
My Courses
Lost Password
Memberships
Student Databases
Change Email
Info
 
Latest News
New Releases
User Forums
Topic Glossary
Tips & Tricks
Search The Site
Code Vault
Collapse Menus
Help
 
Customer Support
Web Site Tour
FAQs
TechHelp
Consulting Services
About
 
Background
Testimonials
Jobs
Affiliate Program
Richard Rost
Free Lessons
Mailing List
Order
 
Video Tutorials
Handbooks
Memberships
Learning Connection
Idiot's Guide to Excel
Volume Discounts
Payment Info
Shipping
Terms of Sale
Contact
 
Contact Info
Support Policy
Email Richard
Mailing Address
Phone Number
Fax Number
Course Survey
Blog RSS Feed    Twitter

YouTube Channel    LinkedIn
Keywords: TechHelp Access split database splitting front end back end linked table manager linked tables   PermaLink