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Helper Data
By Richard Rost   Richard Rost on LinkedIn Email Richard Rost   4 years ago

Consolidating Multiple Small Tables into One Table using Helper Data

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Do you have a million tiny tables in your database? Name prefix, suffix, title, lead source, marital status, gender, the list goes on. You want to store this information in a table (properly so) because you want to be able to easily edit the list and use that same list anywhere in your database. However, all those tons of little tables in your Navigation Pane are annoying and clutter your database. In this video, I'll show you how to consolidate all of those tiny tables into one Helper Data table to keep things nice and tidy.

Sara from Osaka, Japan (a Gold Member) asks: Help! I've got way too many tables and linked tables in my database. Most of them are small with only a few records in them, but I need them. I've got tables for: name prefix, suffix, contact type, lead source type, employment status, gender, marital status, the list goes on. Is there any way to consolidate this into ONE table?


I'll show you how to create a popup form where you can quickly edit the items in the combo box that you're working with, and also how to include the supporting helper data in queries and reports.

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  • I cover the feature where the HelperF passes the new value back to the combo box that called it in my ABCD Part 2 database lessons:


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Comments for Helper Data
Age Subject From
19 daysExtended Cut OnGotFocusJeffrey Kraft
3 monthsHelperData TBarbara Learned
4 monthsHelperDataT accdbCharlie Bradt
5 monthsEdit Lists From Admin MenuCarl Byerley
10 monthsCombobox Auto Expand issueDaniel de Koning
16 monthsWhy two tablesMatt Hall
2 yearsAs Gordon would sayThomas Gonder
2 yearsAdd the linkThomas Gonder
3 yearsHelper DataPeter Baylon
3 yearsTipMaggie M


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Keywords: TechHelp Access consolidate multiple tables, merge many tables, supporting data tables helper tables  PermaLink  Consolidate Tables with Helper Data in Microsoft Access