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Consolidate Tables with Helper Data
By Richard Rost   Richard Rost on Twitter Richard Rost on LinkedIn Email Richard Rost   9 months ago

Consolidating Multiple Small Tables into One Table using Helper Data

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Do you have a million tiny tables in your database? Name prefix, suffix, title, lead source, marital status, gender, the list goes on. You want to store this information in a table (properly so) because you want to be able to easily edit the list and use that same list anywhere in your database. However, all those tons of little tables in your Navigation Pane are annoying and clutter your database. In this video, I'll show you how to consolidate all of those tiny tables into one Helper Data table to keep things nice and tidy.

Sara from Osaka, Japan (a Gold Member) asks: Help! I've got way too many tables and linked tables in my database. Most of them are small with only a few records in them, but I need them. I've got tables for: name prefix, suffix, contact type, lead source type, employment status, gender, marital status, the list goes on. Is there any way to consolidate this into ONE table?


I'll show you how to create a popup form where you can quickly edit the items in the combo box that you're working with, and also how to include the supporting helper data in queries and reports.

Silver Members and up get access to an Extended Cut of this video. Gold Members can download the database template from class plus get access to the Code Vault. If you signed up on YouTube you have to contact me so I can set up your account here on my web site. If you're not a member, Join Today!


I cover the feature where the HelperF passes the new value back to the combo box that called it in my ABCD Part 2 database lessons:


Combo Boxes:
ABCD Database:

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Maggie Magagna 
3 months ago
If you folks want to have the textbox populate with the new Suffix, etc. that Richard talks about at 21:08 of the Extended Cut video, refer to the Extended Cut video of the "Self Join Relationships" Tech Help video & start at 23:43 to 46:50. If you want to use this on subforms in your form, watch to 56:40. In the "Self Join Relationships" video, he uses a command button to open the helper form, but it has the same theory as the On Dbl Click Event he uses in this video. Enjoy!
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Keywords: TechHelp Access consolidate multiple tables, merge many tables, supporting data tables  PermaLink