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Access Beginner 1

The Absolute Beginners Guide to Microsoft Access

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Access Beginner Level 1 is the perfect starting place for anyone who needs to learn the basics of building databases with Microsoft Access. This class is for the beginner who has little or no experience with Access, however even if you've been working with Access for some time, you may still benefit from these lessons. Consider this the perfect way to learn the fundamentals. Get started by watching the introduction lesson on this page. To continue on with the full class, click on the Watch Now button below.

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All of my Beginner Level 1 courses are absolutely FREE. Click on the Watch Now button to begin.

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Topics Covered

In Lesson 1, we're going to learn what Microsoft Access is, and what it's used for. You will learn some database terminology. We'll discuss the benefits of a database. We will learn about the parts of a Microsoft Access database including tables, queries, forms, and reports. 

In Lesson 2, we're going to discuss planning your database. What tables do you need? What fields should go in each table What should your forms and printed reports look like?

In Lesson 3, we're going to get started creating our first new blank database file. We'll go over the Access Interface, switch the setting from Tabbed Documents to Overlapping Windows, and we'll learn how to handle that security warning that comes up when you open an Untrusted Database.

In Lesson 4, we're going to create our first table. We'll learn about field names, naming conventions, data types, and we'll start building the Customer Table.

In Lesson 5, we're continuing with building the Customer Table. We're going to decide whether certain fields should be text or number. We'll learn about long integers and doubles. We'll see why you should always include an AutoNumber ID field. You'll see how to move fields around in the table. We'll save our table, and learn about naming conventions. We'll learn about the Primary Key field.

In Lesson 6, we're going to learn how to enter and edit data in our Microsoft Access Tables. We'll see AutoNumbers in action, learn how to resize a column, discuss 2-character state codes, only storing digits in phone number fields, various date/time formats that are allowed, what #### in a field means, see how the Date Picker works, what the 2-digit year cutoff date is, how to toggle a yes/no field with the keyboard, how to open the Zoom window, and learn what Dirty records are.

In Lesson 7, we're going to enter more records into our table. I'll show you where and how to download my copy of the database so you don't have to do a lot of typing if you don't want to. We'll learn about record selectors, how to turn off the delete confirmation warning, how to save table layout changes, and how to move columns around. We'll also discuss how AutoNumbers are not reused and why you shouldn't worry about them.

In Lesson 8, we'll learn how to sort and filter our records. You'll see how to perform a single-field sort. You'll learn the difference between text, numeric, alphanumeric, and date sorts. You'll remove the sort. Then, we'll see how to filter records. If the boss only wants to see customers from New York, you'll know how to apply that filter to display the correct records. You'll learn how to print a table or send it as an email attachment. 

In Lesson 9, we'll learn how to create queries to display our data in different ways. We'll see how to add a table to a query, add fields from the table to the query, and run the query to display results. Then we'll learn how to add sorting to our query using multiple fields, and add criteria.

In Lesson 10, we're going to build a customer form to present our user with a nice friendly interface for adding and editing records. We'll see how the quick form builder works. We'll learn about navigation, layout view, deleting records, and the different types of forms in Microsoft Access.

In Lesson 11, we're going to learn the right way to build a form using form Design View. This is a preview of a lesson that I normally used to cover in Level 2. We'll learn about setting the Record Source, adding existing fields from the table to the form, resizing objects - your labels and your text boxes - and changing colors.

In Lesson 12, we will learn how to make a couple of different customer reports. We will start with a simple customer support, showing one customer at a time. Then we'll make a customer list report so we can see all of our customers listed on a single page. They we will make some mailing labels, and we will only send mailing labels to active customers. We'll also learn about some different concepts like paper size, margins, printing, and so on.

Finally, we'll take some time to go over popular questions that I've been asked over the past 20 years of teaching this course. We'll discuss creating a customer list form, deleting database objects, keeping an existing ID, what happens to deleted AutoNumbers, using Access as a letter writer, the free RunTime edition, how to manage multiple phone numbers, importing data from Excel, customer classifications, stopping users from making design changes, using Access over the Internet, creating a Menu system, backing up your database, and more.

Watch Now for Free!

All of my Beginner Level 1 courses are absolutely FREE. Click on the Watch Now button to begin.


Please feel free to post your questions or comments below. Thanks.


Access Beginner Updates Upload Images   Link  
Carol Herriot 
7 months ago
When, where and how can we access the updates?
Adam Schwanz
7 months ago
Do you mean the updated beginner 1? It should be here. Access Beginner 1
Richard Rost
7 months ago
See that big WATCH NOW link above? Also, EVERYONE should have ALL of the Beginner 1 classes (for all subjects) showing up on their My Courses page.
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Updating Access Beginner 1 Upload Images   Link  
Richard Rost 
12 months ago
It's that time again. I haven't re-recorded Access Beginner Level 1 since 2013. Not a lot has changed for the user who works with Access on a daily basis and has some experience. However, for the novice user there's just enough of a difference to be confusing (Memo to Long Text, for example). So it's time for an update. Plus the old class was recorded with much lower quality video and audio than I use now. Best of all: everyone gets a free upgrade! Lesson 1 was just posted. Recording these beginner classes takes a LOT of time because they have to be "perfect." It's not like a TechHelp video or even my high-end Developer lessons where I can just sit down and ramble off nonsense for half an hour. One minute of a Beginner lesson takes about 10 minutes of real time. LOL. Enjoy. Share with your friends and colleagues!
Richard Rost
7 months ago
Lessons 10 and 11 posted today. Sorry it's taking so long to re-record these. It's slow work, and of course every time I re-record this class (4th time now) stuff gets added to it. I just keep learning better and better ways to teach this material. :)
Richard Rost
7 months ago
Well, it's only taken 5 months, but Access Beginner 1 for 2019 (Access 365) is now finished. Just in time for Office 2021 to come out. LOL.
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