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Reminder Popup
By Richard Rost   Richard Rost on Twitter Richard Rost on LinkedIn Email Richard Rost   12 months ago

Timer Event for Reminders. Display a Popup.

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In this video, I'll show you how to create a popup form that will show you a reminder at regular intervals whenever you have customers in your table that need a followup. This same technique of using a form timer event can be used for all kinds of things, like sending emails, pulling down data from a web site, processing orders, you name it.

Melody from Berlin, Germany (a Gold Member) asks: I would like my database to notify me once an hour if there are any new sales leads in the system that I need to respond to. Is there any way to have Access pop up a message for me?


I'll show you how to make a button to open up just customers that need a followup, add a countdown timer to your form so you can see it counting down 5... 4... 3... 2... 1... with a PAUSE option. And I'll show you how to make it so that the notification doesn't interrupt your work flow. You can still keep working in the form you were on without the popup disturbing your typing.

Silver Members and up get access to view Extended Cut videos, when available. Gold Members can download the database template from class plus get access to the Code Vault. If you signed up on YouTube you have to contact me so I can set up your account here on my web site. If you're not a member, Join Today!


Intro to VBA:
DLookup Function:
NZ Function:
Timer Get Web Data:
Enhanced Timer Form:
Quiz Timer:

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Reminder PopUp Bell Chimes Upload Images   Link  
Jean-Pierre Christen 
2 months ago
Hi Richard,

Very cool video! Can use popups to give any number of warnings.

Is there a way for when the popup appears, there's also a sound alert that comes with it?

My Access could be minimised while I am checking emails or working on a word document, so I would not see the popup, but I would hear it.
Scott Axton
2 months ago
Yes it is possible.  
A search of the forum turned this up for you:  Play Sound
Jean-Pierre Christen
2 months ago
Awesome! Many thanks Scott!
Jean-Pierre Christen
2 months ago
I upgraded to Microsoft 365 (64 Bit) so had to change the first line to

Public Declare PtrSafe Function apisndPlaySound Lib "winmm" Alias "sndPlaySoundA" _
Scott Axton
2 months ago
Awesome - Otherwise it works for you?
Jean-Pierre Christen
2 months ago
Yes, exactly what I needed!

I'm building an Entity Database for companies and officers types (director, member etc). We have to keep up-to-date records of the officer due diligence documents (like passports numbers and the date of expiry).

I had no idea how to check if an officer had an expired passport, unless I do a search function. But this seemed inefficient, as I would want to know immediately when an officer's passport expired, instead of having to search for that information.

Popup alerts are the perfect answer. I set 2 criteria, Date and IsActive=YES.

So first thing in the morning, I can get the popup alert 100 seconds after opening the database. The button on the popup opens the officer list, of it shows all active officers with expired passports.

Perfect solution! :)
Alex Hedley
2 months ago
Yeah that code is from "Last updated: April 2010."
Richard Rost
2 months ago
I still use that code that Alex found 11 years ago. If you ever hear the Star Trek "beam out" sound in the background of my videos... that's that code. :)
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Keywords: TechHelp Access timer popup, reminder popup, timer to send email, popup message, notifications with a form timer, send automated emails, timer to run code every 30 minutes  PermaLink