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Home > TechHelp > Directory > Access > Calculated Fields < Suppress | Arrange Tabular >
Calculated Fields
By Richard Rost   Richard Rost on Twitter Richard Rost on LinkedIn Email Richard Rost   8 months ago

Calculated Query Fields & Form Footer Totals

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In this video, I will show you how to use calculated query fields to perform basic calculations on the fields in your table. We will also see how to use form footer totals.

Harold from Las Vegas, Nevada (a Platinum Member) asks: I'm trying to figure out the value of my inventory. I have the cost of each item and the quantity I have on hand. How do I go about calculating the total value of my inventory?


I will show you how to use calculated table fields (and we'll talk about whether or not you should use them.) We'll also take these calculations over to a report. I'll show you how to use a running sum, and how to create a report page footer total.

Silver Members and up get access to an Extended Cut of this video. Gold Members can download the database template from class plus get access to the Code Vault. If you signed up on YouTube you have to contact me so I can set up your account here on my web site. If you're not a member, Join Today!


What is a Query:
Query Design:
Continuous Forms:

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Scott Axton 
8 months ago
In the Extended Cut, at about 7:07 you say "I gotta come up with a tool that does this automatically...."

Well maybe you can teach an old dog new tricks. (I know you can because I'm much older than you.)   Read More...
Richard Rost
8 months ago
Thanks, Scott! I really appreciate it when one of my students teaches me something. :)

I played with the "layout view" and "arrange" menu when it was first introduced (2007 or 2010 if memory serves). I remember not liking it. I had it completely mess up some of my other formatting and even some code! So since then I disowned it.

However this new trick you taught me is pretty cool. Thanks! I really haven't experimented much with layout techniques since I just told myself they were evil. Set in my ways, I suppose.

I think I'm going to make a video out of this! Thanks again.
Scott Axton
8 months ago
Yeah - I'm not a fan of Layout Mode either.  I much prefer the design mode for the  flexibility  it gives you.
This is probably the only time I do use it and only before I put any code behind any of the fields.

Glad you liked it!
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Keywords: TechHelp Access calculated fields, calculated query fields, form footer total, calculated value in page footer report #Error, running sum, report page footer totals, build an expression, calculating field, calculated columns, formulas in queries  PermaLink