Excel 2000-2003

Excel 101

1. INTRODUCTION Objectives Pre-Requisites Important concepts 2. PARTS OF THE EXCEL SCREEN Starting Excel Parts of the screen Title Bar Workbook name Spreadsheets Defined Maximize Minimize Close Two sets of max/min/close buttons Menubar Toolbars Standard toolbar Formatting toolbar Formula Bar The Spreadsheet Window Columns v. Rows Names of Columns and Rows Column and Row Headers Cells Names of Cells The Cell Name Box The Mouse Pointer in Excel Scroll Bars and their use in Excel The Task Pane Sheet Tabs Status Bar Adjustments to Excel for class Closing the Task Pane Moving Toolbars Around Floating v. Docked Toolbars 3. ENTERING DATA Creating a sales summary sheet Entering text in Excel Typing data into a cell Entering a full column of data Pressing ENTER, TAB, or ARROW KEYS Using the Mouse to move around Using the keyboard to move around 4. EDITING DATA Editing data in a cell Overtyping your data Replacing data in your cells Editing data using the Formula Bar Editing a cell by double-clicking Deleting data in a cell Using UNDO in Excel Using REDO in Excel 5. FORMATTING OUR SHEET A Cell Range defined Cell Range Notation (A1:B5) Highlighting (selecting) ranges of cells Formatting your text Horizontal cell alignment Align Right, Left, Center Bold, Italics, Underline Changing Fonts, Font Size Resizing Columns Changing Column Width Resizing Rows Resizing Columns Automatically with Double-Click Background Color / Fill Color Foreground Color / Font Color 6. BASIC MATH Moving to a different sheet tab Using a "scratch" sheet Basic math operators Adding two cells together Demonstrate auto-recalculation Result on sheet, formula in formula bar Addition Subtraction Multiplication Division Exponentiation Clearing a range of cells Adding a range of cells Taking the average of a range of cells Order of Operations Using parentheses in math operations 7. FUNCTIONS, PART ONE Functions defined What is a function The SUM function The AVERAGE function Using the mouse with functions Selecting function ranges with the mouse The MAX, MIN, and COUNT functions 8. FUNCTIONS, PART TWO Adding functions to our sales summary sheet Totalling each month's sales Totalling each sales rep's sales Calculating a grand total Calculating sums for columns and rows Practical application for our student gradebook 9. CUT, COPY, PASTE, AUTOFILL Copying and pasting a formula Excel adjusting formula automatically Using AutoFill to copy a formula The AutoFill Handle Common mistakes while trying to AutoFill Moving cells by click and drag AutoFill Series: Months 10. SAVING, LOADING, PRINTING Saving your workbook Saving with the floppy disk (save) button Saving to your "My Documents" folder Entering a filename Closing Excel Reloading your workbook Using the Task Pane Using the File Menu Option Using the Windows Documents options Printing your spreadsheet File, Print Print Options 11. REVIEW Review topics

Excel 102

1. INTRODUCTION Objectives Pre-Requisites 2. USING AUTOFILL, PART ONE Using AutoFill with series Months of the year Days of the week Sequential dates Number series Non-seqential dates Creating a calendar in Excel Using the ZOOM drop-down Zooming in and out Zoom to selection AutoFilling backwards (to the left) ###### showing up in your cells Double-click to auto-resize a column Highlighting multiple columns Resizing multiple columns to the same width Double-click resize multiple columns Manually entering a column width 3. USING AUTOFILL, PART TWO Right Click, Format Cells Changing the format of a date Two v. Four Digit Years Using the Format Painter Format Painter double-click trick Sticky Format Painter AutoFilling multiple columns/rows Inserting a blank row or column Forcing Excel to format text Single-quote text formatting Losing leading zeros (ZIP codes, SSN, etc.) Align left Merge and Center Cells Center Across Columns Print Preview Cell Borders Turning borders on and off Preset borders All Borders No Borders Thick Outside Border Resizing rows to the same hight Changing vertical cell alignment Top, Center, Bottom vertical alignment 4. SORTING DATA Setting up a new sheet Green warning markers Ignoring Errors Numbers stored as text Percent Style Dealing with decimals and fractions Increase Decimal Decrease Decimal Currency Style How Excel rounds decimals Using the AutoSum button A warning about the AutoSum feature! Sort Ascending Sort Descending Selecting the right cells to sort Sort Warning Expand the selection Continue with the current selection Accidentally scrambling your data Recognizing the Key Cell to sort by Sorting by the left-most cell in a range Sorting by the right-most cell in a range Sorting by some column in the middle of your range Moving the Key Cell with the TAB key Using Data > Sort Sorting by up to three fields The Sort Dialog box 5. CHARTING, PART ONE Selecting which cells to chart Selecting non-contiguous ranges with the CTRL key Getting rid of Clippy, the Office Assistant Using the Chart Wizard Selecting a Chart Type and Chart Subtype Verifying your data range Entering a chart title Where to place your chart Chart as a new sheet Chart as an object in an existing sheet Using Format Data Series Changing the color of your chart columns Changing the background colors with Format Plot Area Using Format Axis 6. CHARTING, PART TWO Creating a 3D Column Chart Press and Hold to View Sample Entering a Category (X) Axis Title Entering a Series (Y) Axis Title Entering a Value (Z) Axis Title The Axes tab - turning axis labels on/off Major and Minor Gridlines Showing or hiding the Legend Legend Placement Using Data Labels Show Data Table Show Legend Keys Hiding the Chart Toolbar Format Data Point Changing the format of one specific column Format Walls Using a Gradient fill Fill Effects Textures Patterns Using 3-D View to rotate your chart Changing elevation, perspective, rotation 7. CHARTING, PART THREE Creating a pie chart Category name, percentage data labels Separating a piece of the pie Separating all of the pie pieces 3-D View for pie charts Formatting, moving data labels Leader lines 8. REVIEW Review topics

Excel 103

0. INTRODUCTION Objectives Pre-Requisites 1. SETTING UP OUR SHEET Building an Income & Expense Report Sheet Setting up Income & Expense Categories Moving a range of cells with the mouse Formatting our sheet Inserting blank rows AutoFill Review 2. WORKING WITH LARGE SHEETS Freezing panes Window, Freeze Panes Window, Unfreeze Panes Splitting the Screen Window, Split Window, Remove Split Window, New Window Insert Comments Edit Comment Delete Comment Hiding Columns and Rows Unhiding Columns and Rows 3. PAGE SETUP, PART ONE Print Preview Using the Magnifying Glass Zooming in and out Closing Print Preview File, Page Setup Page Orientation Portrait v. Landscape Scaling Adjust to % Normal Size Fit to pages Print quality (resolution) First Page Number Additional printer options Page Margins Top, Bottom, Left, Right Margins Header & Footer Margin Settings Center on Page Horizontally, Vertically Adjusting margins visually 4. PAGE SETUP, PART TWO Headers & Footers Using the stock page headers Page header previews Creating a custom header and footer Left, center, right sections Using the insert codes for headers/footers Page numbering Number of pages Putting an ampersand in your headers Inserting the date and time The path and file of your workbook Inserting a picture in your sheet Changing text format of headers/footers 5. PAGE SETUP, PART THREE Working with the Page Setup, Sheet tab Specifying a Print Area Using the range popup boxes Rows to repeat at top Columns to repeat at left Showing gridlines Black and white printing only Draft quality Showing row and column headings Showing comments, options Forcing comments to stay visible on sheet Displaying Cell Errors Page Order (numbering) 6. WORKING WITH MULTIPLE SHEETS Viewing the page breaks View, Page Break Preview Moving the page break lines View, Normal Changing the name of your sheet tabs Creating a copy of a sheet Changing the color of a sheet tab Using the keyboard to move between sheets Deleting a sheet tab Inserting a blank new worksheet Moving a sheet tab with the mouse Selecting multiple sheet tabs Moving multiple sheet tabs Format, Sheet, Background Creating a background picture for the sheet 7. REVIEW Review topics

Excel 104

0. INTRODUCTION Objectives Pre-Requisites 1. FORMAT CELLS: NUMBER FORMATS Setting up a sales log sheet Right Click, Format Cells The Number Tab General Number Format Number of decimal places Use 1000 Separator Formats for negative numbers Currency Style Accounting Style The Date Formats The Time Formats Percentage Formats Fractions Format Precisions with fractions Scientific notation format Plain Text Formats Special Formats Custom Formats, a brief discussion on Using Format Painter on a whole column Percent Style Button Calculating sales tax by a tax rate Math for calculating totals, subtotals 2. FORMAT CELLS: ALIGNMENTS Format Cells, Alignment Tab Setting vertical alignment Top Vertical Alignment Wrap Text to keep text in a cell Text Orientation Displaying text at an angle Insert Cut Cells to move a whole row Shrink To Fit text Merge and Center Center Across Columns Merge Cells 3. FORMAT CELLS: FONTS Format Cells, Font Tab Strikethrough, Superscript, Subscript Borders Tab None, outline, inside borders Manually turning borders on/off Diagonal (strike) borders Border styles, colors, thickness Patterns tab Setting a pattern and color Cell protection, brief discussion 4. CONDITIONAL FORMATTING Format, Conditional Formatting Formatting a cell based on its value Example: Highlighting sales over $300 Adding more conditions Example: Highlighting sales under $100 Formatting based on a cell value 5. SPELLING, FIND, REPLACE, AUTOFORMAT Tools, Spelling to spell check your sheet Ignore once Ignore all Add to dictionary Change Change All Edit, Replace Find and Replace Dialog Finding based on format Match case Match entire cell contents Find Within (workbook, sheet, range) Search By (rows, columns) Look in (formulas) Format, AutoFormat Pre-designed AutoFormats 6. FINANCIAL CALCULATOR Creating a loan calculator Entering the value of the house, down payment Calculating the financed amount Entering the interest rate, period Learning the PMT function Using PMT to calculate the monthly payment Calculating number of payments Figuring out total interest paid Currency Style button Comparison shopping: compare two loans Changing interest rates, periods, down payments Calculating your savings Locking specific cells to prevent tampering Turning on sheet protection Format Cells, Protection tab Locked cells Tools, Protection, Protect Sheet Unprotect Sheet 7. REVIEW Review Topics

Excel 201

0. INTRODUCTION Objectives Pre-Requisites 1. REVIEW AND SHEET SETUP Setting up a student gradebook 2. THE IF FUNCTION, PART ONE How the IF function works Learning about logical tests Specifying true and false values for IF Using text values with IF 3. THE IF FUNCTION, PART TWO Setting up a sales tax sheet for IF Logical test with text values Charging tax only to customers from NY 4. RELATIVE V. ABSOLUTE REFERENCES, PART ONE Marking a student "pass" or "fail" Move passing grade outside formulas Making a cell reference absolute absolute references v. relative references AutoFill with absolute references Move sales tax outside formulas 5. RELATIVE V. ABSOLUTE REFERENCES, PART TWO Making passing grade based on class average Grading on a "curve" Creating a new quarterly sales summary sheet Showing percent of sales for each quarter Divide by Zero Error (#DIV/0!) 6. VALUES FROM OTHER SHEETS Moving all of our external data to a new sheet Refering to a cell on a different sheet Cutting and pasting a link to a cell Right click, paste special Paste Special dialog box Pasting the value of a cell (Paste Values) #NAME? error Referring to sheet names with spaces in them 7. COPYING DATA TO MICROSOFT WORD Copying Excel sheet data into Word Pasting Excel Data as a Word Table Edit, Paste Special Microsoft Excel Worksheet Object Paste Link Linking v. Embedding Linking data back to the original Word document 8. TIPS AND TRICKS Insert Cut Cells Moving a whole row Shift cells right Shift cells down Copying a sheet with the CTRL-drag trick Manually drawing borders View, Toolbars, Borders Borders Toolbar Pencil tool Eraser tool Insert Comments Show Comments Hide Comments 9. REVIEW Review topics

Excel 202

0. INTRODUCTION Objectives Pre-Requisites 1. REVIEW AND SHEET SETUP Reconstruct Student Gradebook Short review of important concepts 2. NAMED CELLS Defining a named range Insert, Name, Define Refers To Box Using the Name Box Naming the PassingGrade cell Jumping to a named cell Using the named cell in functions Collapse Dialog Expand Dialog Valid names for cells 3. NAMED RANGES, PART ONE Defining a named range Pasting a named cell or range Insert, Name, Paste Using named ranges in formulas Jumping to named ranges Range Intersections 4. NAMED RANGES, PART TWO Deleting a named range or cell Editing a named range or cell Pasting a list of your named ranges Paste List Creating names based on your headers Insert, Name, Create Applying names to existing ranges Insert, Name, Apply 5. NESTED IF FUNCTIONS What is a Nested IF function Using the COUNT function Checking multiple conditions Giving our students an Incomplete Giving a letter grade using nested IFs 6. VLOOKUP, PART ONE Creating a subtable (lookup table) Grade values lookup table Using VLOOKUP to return the letter grade Using VLOOKUP to return a commission rate 7. VLOOKUP, PART TWO Expanding our lookup table to three columns Using VLOOKUP to return multiple columns Creating a basic invoice using Excel Using HLOOKUP to calculate a discount Using the Function Wizard for HLOOKUP 8. REVIEW Review Topics

Excel 220

0. INTRODUCTION Objectives Pre-Requisites 1. DATA LISTS Data Lists Defined Header Row Fields Records Database Terminology Pick From List 2. FORMATTING DATA LISTS Formatting the Header Row Freezing Panes (review) Calculate Time Difference (in hours) Absolute References (review) Conditional Formatting (review) Spreadsheet v. Database (when to switch) 3. DATA ENTRY FORMS Data entry forms defined Opening the data form Moving between fields Entering data New records Find Previous Find Next Deleting records You can't undo deletes Calculated fields in data forms Searching for records Search Criteria Using wildcard characters * and ? Wildcard rules Restore button 4. ADVANCED SORTING The sum preview on the status bar Changing from sum to a different function Count v. Count Nums Sorting month names in month order (not alpha) First key sort order Sort options Custom Lists (using in sorts) Sorting on more than 3 fields Restoring a list's original sort order Alphanumeric sorting rules 5. CUSTOMIZING TOOLBARS Toolbars and commands defined Customizing built-in toolbars Reviewing the command button options Moving buttons around Removing buttons from toolbars Copying a button from one toolbar to another Resetting a toolbar to its default settings Changing a button from icon to text Creating a New Toolbar Attaching a toolbar to a workbook (to share it) Change Button Image Creating a custom button image Button Editor Edit Button Image Copying ANY image onto a button Changing the tooltip text Toolbars Options tab Toolbar Quick-Add Buttons Toolbar buttons with dual functions How to backup your custom toolbars 8. REVIEW Review Topics

Excel 221

0. INTRODUCTION Objectives Pre-Requisites LESSON 1. FILTERING DATA Data > Filter > AutoFilter Filtering by a single item Filtering by multiple items Showing (All) records Showing (Top 10...) results Top/Bottom X Items/Percent Duplicate values Turning off AutoFilter Adding AutoFilter and Show All to toolbar 1000 Item Limit LESSON 2. CUSTOM FILTERS (Custom...) AutoFilter One item, equals AND and OR conditions End With Inequalities (greater/less than) Blank option (Blanks) and (NonBlanks) LESSON 3. ADVANCED FILTERING Boolean operators Creating custom advanced filter fields Data > Filter > Advanced Filter List Range Criteria Range Adding Advanced Filter to Toolbar Creating a custom advanced Criteria Row Filtering in place Creating a named range for our DataList Criteria named range AND across, OR down LESSON 4. SENDING LATE NOTICES (PROJECT) Creating a customer list Show records with missing data Show customers over 30 days late Copying filtered records Showing non-blank records with Advanced Filters Showing blank records with Advanced Filters Showing customers in the 14xxx ZIP code Wildcard Filter Characters Showing customers with "gate" in address Copying filtered records to a new sheet Microsoft Word Mail Merge Wizard Creating Mailing Labels Configuring your Address Block Matching Fields LESSON 5. CALCULATED FILTERS, CUSTOM VIEWS Calculating the average of all sales Filtering sales above/below average Calculating average of an entire column (D:D) Custom Views Creating a filtered Custom View Switching between Custom Views Placing Custom Views on your toolbar LESSON 6. SUBTOTALS Using the SUBTOTAL function Why use SUBTOTAL instead of SUM What the function_num means List of available functions for SUBTOTAL Using the Function Wizard with SUBTOTAL Using the AutoSum button with SUBTOTAL How AVERAGE doesn't work with filters Using SUBTOTAL for averages Creating automatic Subtotals Data > Subtotals Grouping and Outlining - brief discussion Calculated Subtotals for each group Removing subtotals Sorting the list properly Sorting to remove subtotals 7. REVIEW Review Topics

Excel 222

INTRODUCTION Objectives Pre-Requisites LESSON 1. STYLES Format > Style Style Dialog Built-In Excel Styles Currency Style Modifying Styles Style Patterns Creating your own Styles Changing styles throughout your workbook Adding the Style dropdown to your toolbar Style Borders Merging styles from different workbooks LESSON 2. GROUPING AND OUTLINING Traditional outline formats Sales & expenses Tracking multiple stores Data > Group and Outline > Auto Outline Grouping and Outline Levels Collapse and Expand Data > Group and Outline > Clear Outline Horizontal outlines Grouping months into quarters Data > Group and Outline > Settings Summary rows below detail Summary columns to right of detail Automatic styles RowLevel_1 and RowLevel_2 ColLevel_1 and ColLevel_2 LESSON 3. MANUAL GROUPING Data > Sort review Data > Group and Outline > Group Creating a manual group Creating a sorting and grouping toolbar Manually creating subtotals Hide detail and show detail Review of creating a custom view LESSON 4. GROUPING TIPS AND TRICKS Selecting only visible items when you collapse a group Selecting Visible Cells Only Using the Go To command Using CTRL-8 Creating a HeaderGroupStyle Changing your style and watching the whole sheet change LESSON 5. DATA VALIDATION Correcting user input Data > Validation Checking text length Custom Input Message Custom Error Alerts Stop, Warning, or Information Dealing with dates in a range Number types Picking from a list Drop down menu of options Hiding your source list Putting your list in the Settings dialog Formula Auditing Toolbar - a quick look Circle Invalid Data Clear Validation Circles Conditional Formatting - review Custom formulas for data validation ISTEXT() function Ignore Blank LEFT() function REVIEW Review Topics

Excel 223

What is a PivotTable Building a PivotTable Manipulating PivotTable Fields PivotTable rules for data Field Settings Pivoting Your Data Inner & Outer Fields Example: Sales Log Example: Employee List Refreshing PivotTable Data Filtering Data Using Page Fields to Filter Data Sorting PivotTable Data

Excel 224

Grouping Data Drill to Detail Grouping Dates Together (months, quarters, etc.) Grouping Numeric Values Subtotals Subdetails Advanced Field Settings Formatting PivotTables Copying PivotTable Data PivotTable Options Calculated Fields Calculated Items Base Fields & Items Running Totals Showing Data as a Percentage of Previous Data Example: Employee Costs using IF, VLOOKUP, and a PivotTable

Excel 230

Lesson 1. Multisheet Ranges Selecting Multisheet (3D) Ranges Tracking sales for multiple years Formatting multiple sheets with one selection Creating a summary sheet Lesson 2. Go To > Special Comments, Formulas, Blanks, Current Region, Objects, Row & Column Differences Precedents & Dependents, Last Cell Visible Cells Only, Conditional Formats, Data Validation Lesson 3. Advanced Find & Replace Find, Replace Options Wildcards: *, ? using tilde ~ to find a wildcard character Find Format > Choose Format From Cell Find in Sheet, Workbook Find All Selecting all found cells Find in Formulas, Values, Comments Match Case Match Entire cell Careful when doing Replace All, esp w numbers! Lesson 4. File Options AutoRecover AutoRecover Options Saving Your AutoRecover file File Save Options Creating Automatic Backups Password to Open, Modify Encryption Workbook Summary Summary Fields (Subject, Title, etc.) Custom Fields - creating a workbook database Item, Type, Data Lesson 5. Templates Understanding templates Modifying the default Excel template Setting up custom workbook templates Book.xlt, Sheet.xlt XLStart Folder

Excel 231

LESSON 1. ERROR TYPES Types of Errors Syntax Errors Logical Errors Reference Errors Circular References Mismatched Parentheses LESSON 2. SPECIFIC ERRORS #DIV/0! Handle DIV/0 error with IF function ISERROR() function #NAME? #REF! #VALUE! #NUM! SQRT() Function for square root Exponents too large 10^308 #NULL! #N/A =NA() Function LESSON 3. ERRORS WITHOUT MESSAGES Logical Errors Relative v. Absolute References Rounding errors Actual v. displayed values ROUND() function Force "Precision as displayed" Floating Point Errors Numbers close to zero not rounding right LESSON 4. LOGICAL FUNCTIONS TRUE FALSE NOT AND OR =IF(AND(X,Y),TRUE,FALSE) LESSON 5. AUDITING Tracking Errors Auditing Toolbar Trace Dependents Trace Precedents Dependents on another sheet Goto jumping to those dependents Trace Errors Blue and Red Arrows Evaluate Formula Evaluate, Step In, Step Out Circle Invalid Data Watch Window LESSON 6. HIDING ERRORS Automatic Error Checking Hiding Cell Errors from Printouts LESSON 7. CIRCULAR REFERENCES Circular Iterations When you WANT a Circular Reference Simulating a DO LOOP LESSON 8. TIPS & TRICKS Transpose Data Edit > Fill Series Trend Increasing X Weekdays AutoFill with RIGHT Mouse Button

Upgrading to Excel 2007 Seminar

00. Intro (6:29) 01. The Ribbon 1 (8:03) Ribbon Tabs Ribbon Tab Groups Simple Command Buttons Complex Command Buttons Drop-Down Menus Dialog Box Launcher Buttons On Demand Menu Tabs Minimize the Ribbon 02. The Ribbon 2 (7:37) Resize Formula Bar Keyboard Shortcuts New ALT-key Combinations ALT-arrow keys Live Preview Mini Toolbar Popup Menu 03. Quick Access Toolbar (7:35) Customizing Office > Options > Customize Adding Commands Adding a Separator Add for All Books Add to This Book Show Above / Below the Ribbon Right-Click, Add to Commands Not in the Ribbon 04. Upgrades & Changes (6:16) Get the Latest Updates Upgrades and Changes Row, Cell, Size Increases Other Changes 05. Office Button 1 (9:22) Save, Load, Print, etc. Save in Other Formats New File Formats XLSX, XLSM, XLTX, XLTM Backward Compatibility Excel 2007 Viewer Other File Formats 06. Office Button 2 (12:32) Pin Workbooks to Recent List Print vs. Quick Print Print Preview Page Layout View Prepare Document Properties Inspect Document Encrypt Document Digital Signatures Mark as Final Compatibility Checker 07. Excel Options (14:33) Show Mini Toolbar Enable Live Preview Show Developer Tab Edit Custom Lists New Workbook settings Font, Number of Sheets Change Language Settings R1C1 Reference Style Other Formula Options Error Checking Options AutoCorrect Options Spelling Options Default File Format AutoRecover Advanced Options Trust Center Settings Macro Settings Resources Get Updates About Excel 08. Home Tab 1 (11:02) Home Tab Clipboard Group Upgrades to Paste Options Draw Borders New Color Options Orientation Button New Format Number Dropdown Cells, Insert, Delete Format Cells on Ribbon New AutoSum Button 09. Home Tab 2 (13:52) Styles Conditional Formatting 10. Home Tab 3 (13:23) Tables Table Styles How Tables Work Total Row Banded Columns / Rows Table Autofilters Sort & Filter Sort By Color 11. Charts (14:58) Inserting a Chart No More Chart Wizard Chart Types Switch Row/Column Quick Layout Chart Styles Move Chart Layout Formatting 12. PivotTables (14:02) Creating PivotTables New / Changed Features Adding Fields Rows Columns Formatting Grouping Sorting PivotChart Conditional Formatting 13. Illustrations (10:51) Pictures Clipart Shapes Smart Art 14. Insert Tab Misc (5:51) Text Box Header & Footer WordArt Signature Line Object Symbol 15. Themes (6:45) Color Schemes Font Groups Effects 16. Page Layout (10:57) Margins Orientation Page Size Print Area Page Breaks Background Print Titles Scale to Fit Gridlines Headings Arrange Bring to Front Send to Back Selection Pane Align, Group, Rotate 17. Formulas (12:37) Insert Function Search For Function Name Function Libraries New Functions IFERROR AVERAGEIF AVERAGEIFS SUMIFS COUNTIFS 18. Get External Data (9:49) From Access Database From a Web Site Automatic Refresh 19. Data, Review (4:32) Remove Duplicates Review Tab 20. Miscellaneous (11:45) Templates Microsoft Office Online Customize Status Bar Zoom Slider Find & Select New Features Name Manager Create from Range Range Intersections 21. Review (5:02)

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