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Home > TechHelp > Directory > Access > Filter < Favorite Customers | Not Updateable >
Filter Records
By Richard Rost   Richard Rost on Twitter Richard Rost on LinkedIn Email Richard Rost   7 months ago

Filter Form Data to Find Records Quickly & Easily

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In today's video, I'm going to teach you how to use a Filter in Microsoft Access to limit the data displayed in your forms, and search for just the information you want quickly and easily.

Lewis from Cheektowaga, New York (a Gold Member) asks: I've got a few thousand customers in my customer table. I need to be able to quickly and easily filter this list and I don't want to make a bunch of queries because my needs change from moment to moment. One time it might be customers from NY with $1000 credit limits. Another time it might be anyone from the 716 area code with the last name Smith. What do you recommend?


I will show you how to create a combo box on your customer list form to save all of your favorite filters. Then we will learn how to add criteria to that with the Replace function and a little variable substitution. Then we will learn how to set up the filter in the form itself and SAVE it to the table the combo box is based on, updating the box. Really cool stuff in this lesson!

Silver Members and up get access to an Extended Cut of this video. Gold Members can download the database template from class plus get access to the Code Vault. If you signed up on YouTube you have to contact me so I can set up your account here on my web site. If you're not a member, Join Today!


Query Criteria:
Filter On Load:
SQL Seminar:
Recordsets in Developer 16:
Double Double Quotes:
Search Seminar:

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Please feel free to post your questions or comments below or submit them via the TechHelp page.


Cant Filter by CRITERIA Upload Images   Link 
Brian Hartwig 
16 hours ago
I follow the guidelines, and the template as downloaded. However, when I try to filter by {CRITERIA} it won't work. When I set a static filter from the method you showed by right clicking in the fields, it works. Read More...
Adam Schwanz
16 hours ago
I haven't brushed up on what the example in the class is, but I believe your syntax is wrong. Try Like '*{CRITERIA}*'
Adam Schwanz
16 hours ago
*([frmInventoryList].[DESCRIPTION] Like '*{CRITERIA}*')
Add a Reply
Cannot access extended cut Upload Images   Link 
Rajashree Natarajan 
15 days ago
Not sure why
Scott Axton
14 days ago
Not sure why either.  Works fine for me.
Try logging off - close browser - and come back in.  May have to restart computer even.

Are you getting error message?
Adam Schwanz
14 days ago
When you click the extended cut button above below Members, does the video change at all or just stays there?
Add a Reply
Extended Filter records video Upload Images   Link 
Lwm Harmsma 
5 months ago
What a superb video. So much useful information. This is thinking outside the box
Richard Rost
5 months ago
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Keywords: TechHelp Access search, filter, filter by form, filter customers, find, criteria, replace, substitute, save to table, update, runsql, me.filter, me.filteron  PermaLink