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Home > TechHelp > Directory > Access > Timesheets < Widow Orphan | Barcode Scanning >
By Richard Rost   Richard Rost on Twitter Richard Rost on LinkedIn Email Richard Rost   10 months ago

Calculating Total Hours for Employees, Billing, etc.

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Learn how to create a timesheet in Microsoft Access. We will calculate the total hours and minutes for each line item, then calculate the total time worked in the form footer total.

Michelle from Dunedin, New Zealand (a Five Year Student) asks: I watched your video on calculating total time spent on a job, but how can I total that up in a form footer? I have a time sheet showing customers, a time in, and a time out. I'd like to calculate the total hours worked in the form footer.


Members will learn how to track which customer each entry is for by adding a customer combo box. We will also add notes, and a field to track whether or not each item has been invoiced. We will then create a button to add a new order to the invoicing system with one click. All of the items in the timesheet that have not yet been invoiced will be added to the order, and mark as invoiced. You can then print an invoice.

Silver Members and up get access to view Extended Cut videos, when available. Gold Members can download the database template from class plus get access to the Code Vault. If you signed up on YouTube you have to contact me so I can set up your account here on my web site. If you're not a member, Join Today!


Total Time Spent:
Relationships: Relationships:
Concatenation: Concatenation:
DateTime Seminar:
Employee Time Clock:
15-Minute Increments:
Form Footer Totals:

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Please feel free to post your questions or comments below or submit them via the TechHelp page.


Timesheet video Upload Images   Link  
Michelle Seidelin 
9 months ago
Hello Richard

First of all I would like to thank you for such a good TECHELP video called timesheet you made for me I have a question which probably sounds a bit silly as you say the only calculation which is used is a totalminute to do the rest so is that necessary to put all the other fields on the form or can I put them on and hide them if they are needed Read More...
Michelle Seidelin
9 months ago
Just to clarify something here Richard what I am asking really is is it possible just to have the hours and minutes written out like 20 hours and 10 minutes the only thing which is displayed on the bottom of the timesheet in the footer
Adam Schwanz
9 months ago
Sorry, What are you asking? I think you answered your own question. You can set visible: false to any of those fields in the footer.
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Not Accepting Orders Upload Images   Link  
Juan C Rivera 
10 months ago
Good Morning All
Richard I like to turn the heat up on this one....
I like to see how you set up a dropdown list to change the caption on the invoice this part I can do just like all others to see. Here is the twist, after 3rd notice sent let say lock the acct and display a warnign not to accept any orders???? Im stuck at this point. How whould you tackle this? Read More...
Richard Rost
10 months ago
Changing the caption I cover in Access Expert 10. You can set an order as either an Invoice or a Quotation. The caption changes accordingly. The second part, not accepting any orders, all depends on how you want to handle it. If you're keeping track of late notices sent in a table somewhere, you could use that value. Otherwise, I'd look at the IsPaid field and the DueDate field. If it's not paid after 90 days, then you could make a BeforeUpdate event that tells the user "not accepting any orders for this customer" and then set the Locked property to YES.
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Duplicate link Upload Images   Link  
Scott Axton 
10 months ago
Richard -

FYI - No response needed.

On YouTube the link for the extended cut is wrong.
It links back to it's self.  The time sheet video.
Richard Rost
10 months ago
You, sir, are correct. Thanks for letting me know. 'Tis fixed.
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Keywords: TechHelp Access timesheet, time sheet, employee time sheet, time and billing, datediff, timesheet template, hour tracking, time card, track employee hours, time tracking, time clock  PermaLink