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Access Backup Template

Microsoft Access Backup Database Template

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If you are concerned about making good backups of your database, then this template is for you. Most backup solutions don't properly backup Access files. They have a hard time copying files that are open or in use. This is an Access-based solution that deals with that problem. This template includes a form that you can copy into any database which will ensure that all of your database files are backed up from the source folder to a specified destination folder.

In addition to just the template, there are also several videos which give you a good background on how to perform proper backups, how to use Google's Backup and Sync cloud service, how to perform automated backups, how to kick other users out of the database at a specified time (if they leave the office and forget to close Access) and how you can run your automated backup at a specific time, like 4am. Watch the first two free videos above for more information.

Sample Database

If you'd like to download a sample copy of the database template, you can do so here. This is a NON-EDITABLE version of the backup template which will let you see it work in action.

Full Purchased Database

Once you have purchased the full database template, come back to this page and click on the Download button below. This will give you access to the ZIP file containing the Template ACCDB file. You will also have access to videos 2 and 3 above. Please watch them.



  • Does the Backup Template require me to know VBA? You'll have to know how to use a little VBA if you want to customize the Backup Template to run at a specific time of day. If you want to run the event manually then all you have to do is drop my form in your database and click RUN yourself. However, if you want to have it kick off at, say, 4am, then you need to insert just a few lines of code into an event on your main menu form. I show you how to do this in the videos, but I do recommend you at LEAST watch my Intro to VBA video.
  • How often per day does the Template back up? I show you how to kick off the event once per day, however with a little modification you could run it as many times as you want. For most businesses I think once per day is just fine.
  • Will it backup to my NAS (Network Attached Storage)? Sure. It basically performs a file copy of all of your database files. You can copy it to another hard drive, a networked hard drive, a Google Drive backup folder like I recommend, or wherever else you can copy files normally.
  • I have continuous backup to the Cloud. Is this better? Continuous cloud server backups are nice. Consider this a supplement. I use Google Backup & Sync myself as I show in the videos. The problem is that Access keeps ACCDB and MDB files open and locked when they're in use. Sometimes they'll copy just fine. Sometimes they won't. I had a client who was using a Cloud-based backup and really needed to restore yesterday's file, but found out it wasn't properly backed up. This solution takes care of that problem.


For internal use only. This template does NOT come with a royalty-free license. You may only customize the template for your business needs and for use within your organization at one location ONLY. You may not resell or distribute any form of this template to others without express written permission. Contact me for additional information on obtaining a license to distribute if you plan on including this template in a product you are reselling. Additional licenses are required if you plan on using this template with more than ten (10) employees or in multiple locations within your organization.

Not a Finished Product

Please keep in mind that most of my template databases are not designed to be finished products that are ready to go in a working environment. My templates are meant as starting points for you to customize for yourself so you don't have to reinvent the wheel. This requires that you have a basic understanding of Microsoft Access development. To work on most of my databases you should have completed my Access Beginner series and the first couple levels of my Expert series at a minimum. Most of my databases require knowledge of SQL and VBA as well. 

Customize For Your Needs

If you would like to discuss customizing this template for your needs, and integrating it into your current setup, please see my consulting page for details. While I no longer accept custom jobs that are specific to a single user, I may include your features in a future version of this template if they have mass appeal. If you are looking for custom enhancements made to this template just for you, visit my Developer Network.

Technical Support

Please note that technical support is NOT guaranteed for any of my courses, seminars, or templates. If you require help with modifying this template, you may post a question in the Forums, however an answer to your question is not guaranteed. If this template comes with an accompanying Seminar, then you should purchase that Seminar to see how the database was constructed. If not, then you should have taken the suggested courses. Most of my templates are designed on a Developer level and you should have a thorough understanding of SQL and VBA before attempting to modify them. If you have a problem with one of my databases, I will only support the unmodified database exactly as it's downloaded from my site. If you have modified it in any way, it may not be something I can help you with. You can post in the Forums, and I may be able to help you, but if the issue doesn't exist in my unmodified database, it's not something I can support.


Got sales or customer service questions about this template? Feel free to contact me. If you have technical "how do I" questions about this template, you discover a bug, or want to suggest a new feature, then please post your comments below.

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Comments for Access Backup Template
Age Subject From
2 yearsbackup questionJohn Yeung
3 yearsBackup ManagerBrad Weekley
3 yearsIntegrate with UpdaterBrad Weekley
3 yearsVery useful and simple appDespina Karayanni
3 yearsBackups Made EasyMark Pierce


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Keywords: templates access backup database template automated backup  PermaLink  Microsoft Access Backup Template