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Home > TechHelp > Directory > Access > Print Documents < Import Data | String Functions >
Print Documents
By Richard Rost   Richard Rost on Twitter Richard Rost on LinkedIn Email Richard Rost   7 months ago

Create, Print Documents from Microsoft Access

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In this video, I'll show you how to create documents in Microsoft Access. I don't just mean Access-generated reports. I'm also including documents that are based on existing printed forms you may have. You'll see how to select a document from a list in a combo box (or scan in a barcode) and have the document print to your default printer or preview on the screen. We'll also see how to populate these documents with data from your tables.

Windle from Williamsburg, Virginia (a Developer student) asks: I took your Barcode Seminar. Is there a way to scan a barcode and have Access print a specific document? I manage a pharmacy and would love to place a barcode on medication bottles that triggers the printing of patient educational materials when scanned.


Members will see how to print Word Documents, PDFs, and pretty much any other type of external file using my PrintFile function. 

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Rajashree Natarajan 
4 months ago
This is very useful in my practice. I would like to know how to save the document that I have given to my patient in their form. We have to give instructions to do certain tests which they have to follow 48 hours before tests. Most of them say that they have not got it when I know the front desk give it to them. This wastes 2 hours of our time as we cannot do the test. I want my FD to print it and it automatically documents the date and the type given. Also I want a received check box which I can make them check off as proof. We are wasting a lot of bill time and it would be great if you can help
Edwards Christopher
4 months ago
What Ive learned is files are best stored on a shared folder and opened from the form via file pathway. Rick does a fantastic job explaining this concept in his Images video .
Adam Schwanz
4 months ago
Kind of confused what you're saying here, the end goal is just to say "I gave John Adams the document for this"?

If so you can just make a one to many table relationship and store the document names there. So when you go into John Adams customer you can have a subform in it (or however you want to do it) for Documents Received and list the documents you have linked to him. (You could set this up to open the documents directly too in the same way that Rick teaches for storing file attachments).
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Juan C Rivera 
7 months ago
Good Morning Richard
You dated yourself when you mentioned DOS... LOL

Recall the old Autoexec.bat.... OMG we are old.

Scott Axton
7 months ago
I still use Command Prompt for things.  Just easier in some ways.

And yes Juan I'm old too!
Alex Hedley
7 months ago
Have you tried the new Terminal?

MS Article: Introducing Windows Terminal
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