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Buy Access
By Richard Rost   Richard Rost on LinkedIn Email Richard Rost   3 years ago

How to Buy Access. Office Pro or Microsoft 365?

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In this video, we're going to discuss all of the (sometimes confusing) options that are available for purchasing Microsoft Access. We'll discuss if it's possible to get a free version of Access. We'll go over the differences between buying the standalone Microsoft Office versus the subscription-based Microsoft 365. I'll teach you about an easily-overlooked cheaper version of Microsoft 365 that's less than $9 per month! We'll talk about buying a standalone copy of just Access, and whether or not an older version of Access would be OK for your needs. I'll explain how everyone else in your company can use your database for FREE with the Runtime Edition. And I'll share some warnings to make sure you buy a legitimate copy of the correct version of Access.

Jennifer from Montgomery, Alabama (a Platinum Member) asks: I'm setting up an Access database for my new business. I have an older version of Access 2013. Should I use that or upgrade to the newest version? Also, I understand there is some kind of subscription service available too? Microsoft is very confusing with their product offerings. Can you please clarify for me?


There is no Extended Cut for this video.



  • According to this article by AccessForever in March of 2023, Access is included in the Microsoft 365 Family and Personal subscriptions as well as other business plans.

Links to Buy Access

Yes, Microsoft's marketing and different Office versions are confusing. They confuse me, and I've been doing this for 30 years. Here's what's currently available that I recommend. These are the prices as of October 2022. I strongly recommend the Microsoft 365 subscription over the one-time purchase. The price shown is per month, per user, for an annual commitment.

Microsoft 365 Business Basic $6.00 Subscription Does NOT include Access or any desktop applications (online web apps only)
Microsoft Apps for Business $8.25 Subscription Least expensive subscription that includes Access. Does not include Teams or Outlook Online. This is the version that I use.
Microsoft 365 Business Standard $12.50 Subscription Adds Teams and some additional collaboration stuff.
Microsoft 365 Business Premium $22.00 Subscription Adds Azure Information Protection, device management, and more features for corporate users. I've never used half of this stuff myself, to be honest.
Microsoft Office Professional 2021 $429.99 One-Time Purchase The traditional desktop version of Office with Word, Excel, PowerPoint, Access, Publisher, etc.

Full disclosure: the links to purchase contain my affiliate code. If you purchase, you'll be helping me out as I'll get a small commission. And no, I don't just push people to buy the newest version of Access to get the commission. Trust me, I only get pennies. That's not it. I'm a proponent of having the most up-to-date software. I do.

And remember, you only need to buy licenses for people who are going to be designing your Access databases. If you have 20 people in your office and 19 of them only need to use your database, and not make design changes, you can set them up with the free Runtime edition.

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