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System Defaults
By Richard Rost   Richard Rost on Twitter Richard Rost on LinkedIn Email Richard Rost   7 days ago

System Defaults Table for Default Values in Access

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In this video, I'm going to show you how to create a System Defaults table that you can use to provide default values for fields in your database that may change from time to time. This way you don't have to make design changes to your tables.

Santos from Casa Grande, Arizona (a Platinum Member) asks: I have to change the default values for some of our fields on a regular basis. For example, we have different loan rates that change from time to time. When we go to enter loans, we have to keep constantly looking up the rates. I've been manually going into the table and changing the default value, but that's annoying to constantly make design changes. Is there a way we could just store this value in a table and look it up? And this is just one value. I've got a bunch of them I need to change regularly.


Members will learn how to make a custom function to supply a default value for something that's not as simple as a lookup, for example giving a default discount rate for customers based on how many years they've been a client.

Silver Members and up get access to view Extended Cut videos, when available. Gold Members can download the database template from class plus get access to the Code Vault. If you signed up on YouTube you have to contact me so I can set up your account here on my web site. If you're not a member, Join Today!

Discount For Items

You can also calculate a discount percentage for each line item as well. Perhaps services are 50% off but products only 20%. This is a little more complex, and I cover it in Access Expert 9.


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Please feel free to post your questions or comments below or submit them via the TechHelp page.


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Discount Rate in Subform Upload Images   Link  
James Hopkins 
7 days ago
Hey Richard, awesome Extended Cut Tech Help. I am wondering if I have the "Discount Rate" in the Subform that is the discount rate for "Products". How can I make it work that way?
Adam Schwanz
7 days ago
Value From a Form use the syntax for getting a value from a subform instead
Richard Rost
6 days ago
This is a little more complex. You can store a discount percentage for each line item too. I cover this in Access Expert 9.
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Keywords: TechHelp Access Set default values for fields or controls, DefaultValue property, default value from a table, default value from a record, ms access default value based on another field, ms access default value from another table  PermaLink