How to Calculate Prorated Rent in Microsoft Access

In this Microsoft Access tutorial, I will show you how to calculate prorated rent (or utilities, or whatever else you want) using simple query calculations and some date functions.

Alana from Phoenix, Arizona (a Gold Member) asks: I run an apartment complex. We get a lot of tenants moving in or out on days that are not the 1st of the month. How can I calculate their prorated rent due?

Pre-Requisites

• First Day of Month: https://599cd.com/FirstDayOfMonth
• Rounding: https://599cd.com/Round

Links

• Leap Year Video: https://599cd.com/LeapYear

Recommended Courses

• Access Expert 27: https://599cd.com/ACX27
• Access Expert 28: https://599cd.com/ACX28
• DateTime Seminar: https://599cd.com/DateTime

Methods

• Number of days in a banker's month (30)
• Number of days in the average month (30.4167)
• Number of days in the year (365 or 366)
• Number of days in the current month

Usage

• D: MoveInDate
• FirstDayNextMonth: DateSerial(Year([D]),Month([D])+1,1)    
• DaysInMonth: Day([FirstDayNextMonth]-1)
• DaysLeftInMonth: [FirstDayNextMonth]-[D]
• Rent: 2000
• EachDayWorth: [Rent]/[DaysInMonth]
• ProratedRentDue: Round([EachDayWorth]*[DaysLeftInMonth],2)

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