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Warn But Allow
By Richard Rost   Richard Rost on LinkedIn Email Richard Rost   13 months ago

Warn but Allow Duplicate Records in Access

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In this Microsoft Access tutorial I'm going to teach you how to have the database warn the user if a particular record exists based on a duplicated field such as the phone number but give them the option to either continue adding the record or to open the existing record. We use a little bit of VBA to accomplish this task.

Avery from Alexandria, Virginia (a Platinum Member) asks: There are a couple of different fields that I track a user by in my database. One is their phone number and although I like to try to keep them unique sometimes there are duplicates between two customers, so I don't want to make it indexed (no duplicates). So I'd like to have it where if my user is entering a new customer's record and the phone number is already in the database it warns me but gives the option to either go to the existing record or continue adding the new record. It's not always practical to search up front.


There is no extended cut, but here is the database file:

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Comments for Warn But Allow
Age Subject From
8 monthsSecond criteria questionTom Henrikson
13 monthsCan this be done 4 compositeKerry Smyth
13 monthsWarn but Allow Duplicate RecorJim Bukovatz


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Keywords: TechHelp Access Create a duplicate entry alert, popup message altering a duplicate, warn on duplicate record but allow entry, Handling Duplicates  PermaLink  Warn But Allow Duplicates in Microsoft Access