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User Level Security 3
By Richard Rost   Richard Rost on LinkedIn Email Richard Rost   12 months ago

User Level Security in Microsoft Access, Part 3

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In this Microsoft Access tutorial I'm going to teach you how to make it so that users can only view and edit the records that they themselves have created. This is handy for example to make it so that sales reps can only see their own customers and not everyone else's.

Landon from Wausau, Wisconsin (a Platinum Member) writes: II have 3 sales reps who use my database. Is there any way to keep it so that they can only see their own customers and orders and not everyone in the system? I don't want to have to make them each their own database because I like to run reports based on everyone.


This tutorial will show you security that is "good enough" to keep most users out of your database. However an experienced Access developer will be able to bypass this logon routine. To learn the best possible way to secure your database I recommend my Microsoft Access Security Seminar. 


Members will learn how to have it so that all users can view customer data but users can only edit or delete their own customer data. When it comes to deleting a customer we will first check to see if that customer has any orders and if so deny the deletion. We will then check to see if they have any contacts in the contact history table and if so will prompt the user again to make sure they're sure they want to delete him. And if the deletion is approved then we will run the SQL statements to delete the customer and all of his contacts.

Silver Members and up get access to view Extended Cut videos, when available. Gold Members can download the database template from class plus get access to the Code Vault. If you signed up on YouTube you have to register on my YouTube Find User page so I can set up your account here on my web site. If you're not a member, Join Today!


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Comments for User Level Security 3
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2 monthsUser Security 3Christopher Godfrey


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Keywords: TechHelp Access Complex delete routine for customer, check contacts, check orders, dont allow deletion if customer has orders, prompt if customer has contacts, allow filters, tempvars  PermaLink  User Level Security in Microsoft Access Part 3