Split a Field into Multiple Individual Child Records

In this Microsoft Access tutorial, I'm going to teach you how to take a single field that has multiple part numbers in it and split that up into individual records in a child table. This is an advanced Developer tutorial, and we will use nested recordset loops and the split function with a string array.

Lucas from Minneapolis, Minnesota (a Gold Member) asks: Estimators fill out a spreadsheet while they're on the road with a list of job IDs and part numbers. When they send me the spreadsheet, it's got the job number on a row, but then the part numbers are all listed in one field, comma separated. Of course, I have to type these in manually into my database because I've got proper table relationships set up. So, how can I go about taking those part numbers and splitting them up into individual records in a child table?

Members

There is no Extended Cut, but here's the database for the Gold members.

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Prerequisites

• Intro to VBA: https://599cd.com/IntroVBA
• Split Function: https://599cd.com/SplitFunction
• Using Recordsets: https://599cd.com/Recordset

Links

• Many-to-Many: https://599cd.com/M2M
• Status Box: https://599cd.com/Status

Recommended Courses

• Recordsets in Access Developer 16: https://599cd.com/ACD16
• Arrays in Access Developer 21: https://599cd.com/ACD21

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