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Statement Reports
Neal Austin 
      
11 months ago
I watched Richard's billing statements 1-3, created my reports from that, followed it when i created my own, here is my problem, when i run the report without a notes ( short text) section in my report, then all open statements show up correctly and are grouped correctly, if i add the notes ( again short text) section to my reports, it will seperate each order by items, it seems to do this if on an statement/invoice - i billed the custoemr for one thing, no issue, even if i put in a notes field on the report, but if the custoemr has more then one line item for the invoice, it seems to seperate it on the report, even if there are no notes on that order. Almost like it takes a blank field as notes. i tried adding the notes field to the first query i use for grouping, no luck, i also tried to add it to the 2nd qry that would be outside of the grouping, still no luck, each way i get the same problem.
Kevin Robertson  @Reply  
          
11 months ago
Neal Austin OP  @Reply  
      
11 months ago
no, that does not work either.
Juan Rivera  @Reply  
            
11 months ago
show us the report.
Richard Rost  @Reply  
          
11 months ago
Yes, screenshots please.
Neal Austin OP  @Reply  
      
11 months ago

Neal Austin OP  @Reply  
      
11 months ago

Neal Austin OP  @Reply  
      
11 months ago

Neal Austin OP  @Reply  
      
11 months ago

Neal Austin OP  @Reply  
      
11 months ago

Neal Austin OP  @Reply  
      
11 months ago
I have attache a bunch of screenshots, of qry's and 2 reports, one with the issue, and one with out the issue, if i add the notes field, or a description field, either way, its short text, to the qry, either in the qry that groups the orders, or in the 2nd qry that doesnt group the orders, under order id # 3 it doesnt group that order on one line, but if i remove the notes field from the qry, it does work. the notes field is just info on that specific order i want to show up when i run this report, maybe the issue, is that it needs to be placed some where else in the form/subform? Also when i refer to "notes" i am pulling that from the order notes at the bottom of the sub form.

thanks again...
Donald Blackwell  @Reply  
       
11 months ago
Hi Neal,

I think what is happening is that your initial UnpaidInvoiceQ is creating separate groups for the OrderNotes field for each OrderID. In other words, if item 3 has 5 line items and 2 of them have their own different notes, then item 3 will show 3 times on your report because each different note will be a group and then the empty note will be a group.

I would remove the "OrderNotes" from UnpaidInvoiceQ and then on UnpaidInvoice2Q, bring in OrderDetailQ and then add OrderNotes from there that way it wouldn't be grouped.
Neal Austin OP  @Reply  
      
11 months ago
i agree, that i think is what is happening as well, i did remove it from UnpaidInvoiceQ, and put it in the UnpaidInvoice2Q, and once i did the problem came back.

is there any way to set it up so if the field is blank, then it just doesnt ungroup the order? Seeing that i only have one set of order notes per order...
Kevin Robertson  @Reply  
          
11 months ago
Please post a screenshot of your Report in Design View.
Neal Austin OP  @Reply  
      
11 months ago

Neal Austin OP  @Reply  
      
11 months ago
in the detail section under notes, is where i would put the order notes, from the qury.

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