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Add multiple buffer stocks
Claudiu George Stanciulescu 
    
5 months ago
Hello,

I need to keep stock for spare parts. I have multiple suppliers and 1 warehouse, so 1 physical stock. I have multiple teams of technicians that go to service the clients. Each team has a car that holds a buffer stock of spare parts, so I have multiple mobile buffer stocks. I need to keep track of all the spare parts. What comes in, what goes in the mobile stocks and what goes to the clients, dates, quantities, with which team etc.

I would appreciate a professional approach on this matter so, if you consider this problem interesting enough to make a TechHelp video I would appreciate it.
Thank you in advance,

Best regards,
Kevin Yip 
     
5 months ago
In my old job, my stock table had a "location" field that indicated where certain stock units were.  So the technical aspect should be easy: you just add a location field.  But the real challenge is how to make sure the table is updated accurately and timelily whenever stock units are moved.  Access can't "keep track" of this for you unless your data entry is accurate and timely -- unless your people don't "forget" to key in the changes whenever changes occur.  If one technician moves 100 items to another location, who is going to enter that?  Who is going to sit down and spend N minutes to key in 100 items?  And how to do it?  Manually?  How to correct typos, and who will do it?  What if stocks are moved N times a day?  How much time will be spent on such data entry, and how much will that cost the company?  These are things that Access can't help you with, even after you designed a perfect tracking system.  In my old job, I consolidated several locations together in order minimize such data entry.
Claudiu George Stanciulescu OP 
    
5 months ago
Hi,
Thank you for your kind answer.
All the work you mentioned above is already done by the dispatchers responsible for the mobile teams. At the moment they use Excel sheets (lots of them) so that's why I thought that switching to Access will make their work easier, more efficient and with less errors.

Best regards,

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