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Courses - Microsoft Access 103
Description: Using Microsoft Access 2
Running Time: 84 minutes
Pre-Requisites: Access 102 very strongly recommended
Previous Lesson: Access 102
Next Lesson: Access 104
Main Topics: Main Menu Form, Continous Forms, Form Header, Footer, Combo Box
Versions: This course is valid for Access 2000 through 2003. If you are using Access 2007 or 2010, you will still benefit from this course. You will find that the concepts are the same, but there are cosmetic differences between the versions.

Microsoft Access 103
Using Microsoft Access

Build a Main Menu, command buttons, form properties, customer list form, continuous forms, track lead sources. 84 Minutes.

AC103 Major Topics

  • Create a Main Menu Form
  • Continuous Forms
  • Form Header & Footer
  • Combo Box With Data

In this class, we'll pick up where we left off in Access 102. First, we'll start by creating a Main Menu form to provide our users with a clean and easy interface for navigating through the different forms in our database. We'll use command buttons to open up other forms. We'll learn how to adjust various form properties such as captions, navigation buttons, record selectors, scroll bars, and such.


We'll learn how to make this Main Menu open up automatically when our database is opened. We'll see how we can hide the main database window from our users - so they can't have direct and easy access to our tables and queries. We'll also learn how to make a shortcut to our database on the desktop.


Next, we'll build a Customer List Form. On this form, we'll have a sorted list of customers. Our user will be able to click on one of the customers in the list, and click on a command button to open up that specific customer's record. This makes navigating through your customer records much easier, and it will teach us how to create command buttons to open forms and display a specific set of records. In creating this form, we'll learn about single v. continuous forms, the form header/footer, and more form properties.


Although we don't spend a whole lot of time with them, we'll also learn how some of the Autoforms work, and we'll work briefly with the Form Wizard. Of course, we prefer to teach you how to build forms manually, but the wizards can sometimes come in handy if you're in a pinch and need a quick form built.


Finally, we'll track lead sources for our customers. A lead source is essentially where the customer found out about us (radio, TV, etc.) We'll create a separate table for our list of lead sources, and we'll see how we can create a combo box on the customer form to select a lead source - and how to dynamically change this list using a lead source form.


We'll also look briefly at another one of the form wizards to construct a quick form for our lead sources - so that our users can add and remove options from the list.


We'll update our Main Menu with the new buttons, and additional features.


In this lesson our database starts to become more of a real working database. We're starting to add features that make it real user-friendly - such as the Main Menu. You'll start to see this database evolve into something you could actually use in a real production (work) environment.



Access 103 Outline
l. Introduction
Versions used
How to learn
Included files

2. Main Menu, Part 1
Creating a form with no data
Unbound form instead of a Switchboard
Command button to open a form and show all records
Form properties
Form caption
Record selectors
Navigation buttons
Scroll bars

3. Main Menu, Part 2
Form background color
Label control
Label properties (font, size, bold, effects, etc.)
Resizing a label
Putting an image on a command button
Button properties
Send to back / bring to front
Format painter
Setting a database startup form
Application title
Hiding the database window
Unhiding your database window
Creating a shortcut to your database on your desktop

4. Customer List Form
Query: sorted list of customers
Building a form based on a query
Lining fields up horizontally
Continuous forms v. single form
Optimizing form space
Form header & footer
Using the rulerbars to select across/down
Cleaning up your labels
Command button to open a form and show specific records
Opening the selected customer record
Filtered results in your form
Removing a filter
Autoform: Tabular
Autoform: Columnar

5. Tracking Lead Sources
Adding a lead source field to the customer table
Combo box with static list of lead sources
Making at table to store a dynamic list of lead sources
Creating a combo box based on a table
Adding new valves to your table
Updating our Main Menu with the new buttons
Using the Form Wizard to create a quick form
Create a form for lead sources using the wizard
Renaming your form
Create a button to close the database

6. Review
Review topics
Skills check
What's next?

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