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Courses - Microsoft Access 308
Description: Advanced Access
Running Time: 94 minutes
Pre-Requisites: Access 307 very strongly recommended
Previous Lesson: Access 307
Next Lesson: Access 309
Main Topics: Import, Export, Specification, TransferText, TransferSpreadsheet, Split Text
Versions: This course is valid for Access 2000 through 2003. If you are using Access 2007 or 2010, you will still benefit from this course. You will find that the concepts are the same, but there are cosmetic differences between the versions.


Access 308 continues our advanced Access database development with VBA programming.

This class focuses on importing and exporting data. We'll learn about the different types of importing and exporting, and what it's used for. You will see how to export tables to another Access database, how to export query data to Microsoft Excel, and how to use the OfficeLink button to export data to both Excel and Word.

We don't stop there. That's just the easy stuff.

Next, we'll learn about comma delimited and fixed-width text files. How to create an import/export specification; how to create a macro to export text automatically using the TransferText action. We'll then learn about a similar TransferSpreadsheet macro action.


You will then learn how to import data from another Access database; how to append imported records to an existing table; how to link to tables in another database; how to link to an existing Excel spreadsheet; how to link to a Named Range in Excel; and how to link to a text file.


Finally, I'll show you a neat trick - how to take a name like "Joe Smith" and split it into two fields "Joe" and "Smith."



Lesson 1.
- Working with External Data
- ODBC (Open DataBase Connectivity)
- Importing & Exporting Data
- Linking v. Importing
- Examples

Lesson 2.
- Exporting to another Access database
- Creating a Blank Sales Rep database
- Exporting Customer Table
- Exporting to an Excel Spreadsheet file
- Creating a query to limit our data
- Exporting the query data to Excel
- Using the OfficeLink button
- Analyze It with Microsoft Excel
- Publish It with Microsoft Word

Lesson 3.
- EXport Text: Comma Delimited
- Export Text: Fixed Width
- Create EXport Specification
- Create a Macro to Export Text
- TransferText Action
- Create a Macro to Export to Excel
- TransferSpreadsheet Action

Lesson 4.
- Import From Another Database
- Appending Records To Existing Table
- Matching Field Names (Append Query)
- Creating Values For Unmatched Fields
- Import From an Excel Spreadsheet
- Import Wizard

Lesson 5.
- Importing Delimited Text File
- Importing Fixed Width Text File
- Fields That Are Directly Adjacent
- Linking To Tables in Another Database
- Linking To A Spreadsheet
- Linking To A Named Range in Excel
- Linking To A Text File

Lesson 6.
- Splitting Single Name Field into Two
- INSTR Function
- LEFT and RIGHT Functions
- LEN Function



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