Access Beginner Level
Access Tutorial - 1 Hour, 14 Minutes
Access video tutorial picks up where
left off. This class covers query criteria in a lot more depth,
parameter queries, wildcards, and lots more. Topics include:
- Multiple AND, OR Conditions
- Records Between Two Dates
- Dealing with Null Values
Wildcards and LIKE
- Top X Values
- Formatting Query Field Output
If you would like a preview of what's covered in this class,
click here to watch the first lesson of
this course (free of charge), or scroll down for more information.
Access Beginner Level 5
Beginner Level 5
This class was recorded with Microsoft
Access 2010. The material is valid for Access 2007 up to 2021.
Beginner Level 4
picks up where
Level 4 left off. We will begin by learning a lot more about
query criteria. We will learn how to use multiple AND / OR
conditions in the same query. We will learn about the IN keyword
to show records in a specified list of values. We'll learn about the
BETWEEN keyword to view records between two values.
You will learn how to use the NOT
keyword. We'll learn about the different kinds of inequalities
that you can use in your query criteria. We'll learn about the Show
Box which you can use to hide fields from the query output. This is
handy if you need to hide sensitive data, like a credit limit, but still
need to use that data for your criteria. You'll learn how to use
date-based criteria with the Date() function to show, for
example, all records in the past, or all records that are more than 30
We'll learn how to deal with empty/blank
values with the Is Null and Is Not Null keywords. We'll
cover wildcard characters and the LIKE keyword. This will
allow you to find things like "all ZIP codes starting with 142," or "all
customers with last names starting in S." We'll also see how to use
wildcards to find records from a specific month.
Next we'll learn about Parameter
Queries. These are extremely powerful. A parameter query allows the
end-user to type in a value for a query criteria when the query runs.
This way if you want to run reports for each state, for example, you
don't have to make 50 different queries. The user can just specify "NY"
or whatever state they want when the query runs.
Finally, in our Questions from
Students lesson, we'll cover several different topics, like how to
show the Top 10 Values (or Top X values, or Top X percent) in a
query, what the drop-down box for the field name in a query is for, why
there is a RUN button for queries (instead of just the datasheet
view button), and how to format the ouput of query fields.
This is a great class for anyone who is wants to learn how to work with
queries in Microsoft Access. Of
course, if you have any questions about whether or not this class is
for you, please contact me.
Complete Outline - Access
Beginner Level 5
00. Introduction (6:49)
01. Query Criteria 1 (16:30)
Multiple OR Conditions
Delete a query
Rename a query
"NY" OR "PA"
"NY" OR "PA" OR "TX"
Criteria OR Rows
From NY and are Active
AND condition across columns
AND across, OR down
(State=NY) OR (State=PA AND Active=TRUE)
Customers with Credit Limit over $1000
From NY with $1000 or anybody with $1500
AND OR inside of a single critera
02. Query Criteria 2 (15:40)
NOT "NY" AND NOT "OH"
"NY" AND "PA"
AND limits query results
OR expands query results
Hide fields from query
Prevent odd names like "Field1"
Move a query column
Dates in pound symbols
BETWEEN two dates
d/m/y or m/d/y regional settings
Whether to include endpoints
BETWEEN #1/1/05# AND #12/31/05#
Dates with times can be tricky
>=#1/1/05# AND <#1/1/06#
Customers before 30 days ago
Became customers yesterday
>=Date()-1 AND <Date()
03. Query Criteria 3 (8:47)
Is Not Null
ZipCode LIKE "142*"
State LIKE "N*"
Email LIKE "*amicron*"
Date LIKE "*/2012"
Date LIKE "5/*/2012"
04. Parameter Queries (11:45)
Separate query for each state
[Enter the state]
Missing field names from tables
Parameters with other criteria
Between [Start Date] and [End Date]
Like [Company Name]
Teach your users about wildcards
Like "*" & [Company Name] & "*"
Will cover String Concatenation Later
Build report based on this query
05. Questions from Students (7:55)
Top X Values
Top X% Values
Bottom X Values
Drop-Down List in Query Columns
Why the Run Button for Queries
Format Query Field Output
Property Sheet for Query Fields
06. Review (6:40)
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