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Access Beginner Level 8

Beginner Microsoft Access Tutorial - 1 Hour, 12 Minutes
This Microsoft Access video tutorial picks up where Level 7 left off. This class covers creating different types of combo boxes (also called drop-down boxes) and list boxes, to give the user a list of options to choose from on your forms. We will also learn how to control the tab order of our forms.
  - Value List Combo Box
  - Table-Based Combo Box
  - Multi-Column Combo Box
  - Combo Box to Search Records
  - List Boxes
  - Limit to List, Edit List Items Properties
  - Add, Edit the Combo Box Items
  - Tab Order, Tab Stop
  - Form Cycle Property

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If you would like a preview of what's covered in this class,
click here to watch the first lesson of this course (free of charge), or scroll down for more information.


Access Beginner Level 8
Description: Access Beginner Level 8
Versions: This class was recorded with Microsoft Access 2010. The material is valid for Access 2007 up to 2021.
Pre-Requisites: Access Beginner Level 7
Running Time: 1 Hour, 12 Minutes
Cost: $13.99

This class picks up where Level 7 left off. We will start by learning how to create a combo box from a list of values that we type directly into the box (a value-list combo box). We will track lead sources for our customers (where they found out about us) such as TV, radio, Google, etc. You will learn how to force the user to pick a value on your list, or allow them to enter their own. You will also see how easy it is now in Access to edit that list of options on the fly.


Next we'll create a table-based combo box. This is where the combo box gets its list of values from a table that you create. You'll learn why this is a much better method for making combo boxes. You'll also learn how to create your own custom form for editing or adding to the list of options in the combo box.


Next you'll learn how to create a multi-column combo box, where you can see 2 or more bits of data in the combo box when it's open. We'll make a table with a list of states and you'll be able to see the abbreviation for the state, and then the full state name when the box is opened. You'll learn how to control the list width, column widths, number of list rows, and more.


You will learn how to create a combo box to search for a record in your form based on a field value. We'll make a search box where we can quickly jump to a customer based on their company name.


You will learn how to create list boxes. A list box is a close cousin to a combo box. You'll learn about the differences between combo boxes and list boxes, and how list boxes offer different features than combo boxes do. You'll learn how to quickly convert between list boxes and combo boxes (turn one into the other, and vice versa).


You will learn how to control the tab order on your forms. This is the order in which Access moves between the different fields on your form when you press the TAB key. You'll learn how to skip particular fields with the Tab Stop property, and how to control where the tab order goes when you pass the last field with the Cycle property (stay on the same record or move to the next record).


Of course, if you have any questions about whether or not this class is for you, please contact me.


Complete Outline - Access Beginner Level 8

00. Intro (6:51)

01. Value List Combo Box (15:02)
Combo Boxes provide for uniform data entry
Select an option from a list
Add LeadSource to Customer Table
Make sure LeadSource is in Customer Form
Change RecordSource to CustomerT
Add Combo Box to Customer Form
I will type in the values that I want
Store that value in this field
Selecting values
Why is it called a Combo Box?
Limit to List
Edit List Items
Adding Items to the List
Default Value
Allow Value List Edits

02. Table-Based Combo Box (12:27)
Why you should NOT use a Value List Combo
Create a LeadSource Table
Combo Box get the values from another table
Which fields do you want in combo box
What sort order do you want
Save in the LeadSource field
Row Source Type: Table/Query
List Items Edit Form
Create a LeadSource Multiple Items Form

03. Multi-Column Combo Box (8:58)
Combo Box to pick States
Create a State Table
State Abbreviation and Name
Hide Key Column
Resize Column Widths
Which column to store in CustomerT
List Width
Column Widths
List Rows
04. Tab Order (10:58)
Show the Tab Order on CustomerListF
Rearrange Controls
Tab Order button
Detail Section
Auto Order
Manually Edit Tab Order
Tab Stop Property
Cycle Property
All Records
Current Record
Fix the Customer Form Tab Order

05. List Boxes (8:55)
Preferred Shipping Method
Create ShippingT
Shipping field in CustomerT
Change To > Combo Box
Don't use Table Lookup Wizards

06. Search Combo Box (2:39)
Turn on Form Header/Footer
Combo Box Find Record

07. Review (5:54)


Keywords: Combo Boxes, List Boxes, Tab Order, Combo Find Records, Search, microsoft access tutorial, microsoft access tutorial, microsoft access training, value list, limit to list, edit list items, default value, allow value list edits, multi-column combo box, hide key column, list width, column widths, list rows, tab stop, cycle property, all records, current record, form header, form footer


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