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Access Advanced Level 5

Expert Microsoft Access Tutorial - 1 Hour, 15 Minutes
Access Advanced 5 focuses on more Macros and Events. Topics include:
access cd   - Separate Ship To and Bill To
  - Shipping Address the Same Checkbox
Storing History Data

  - Move Items Between List Boxes
  - Access Drag and Drop Limitations
  - Alternative to Click and Drag
  - RunSQL Command and SQL UPDATE
  - Macro Error Handling
  - AutoExec and Macro Design Tab
Lots more

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If you would like a preview of what's covered in this class,
click here to watch the first and last lessons of this course (free of charge), or scroll down for more information.


Access Advanced Level 5
Versions: This class was recorded with Microsoft Access 2016. The material is valid for Access 2007 up to 2021. Access has not changed that much over the years.
Pre-Requisites: Access Advanced Level 4 strongly recommended, as you should watch all of my classes in order. However, if you're skipping around, you should have at least completed the Beginner series and the first 3 or 4 levels of the Expert series where I start to cover functions.
Running Time: 1 Hour, 15 Minutes
Cost: $38.99

This class continues our exploration of Macros and Event Handling. We will begin by creating separate BILL TO and SHIP TO addresses in our database. So far, we just have the one address: the customer's main address. What happens if they want to ship their order somewhere else? What happens if they move? Now all of their orders look like they went to the OLD address. So, we'll learn about the importance of storing Historic Data. Where the order went at the time it was placed is important and requires additional handling. We'll make a "same as billing" check box so we don't have to type in the same address twice. A nice little AfterUpdate macro will handle that.

bill to ship to addresses


Next we'll add the BILL TO and SHIP TO fields to our order form, and our printed order report. Once the table and forms are set up, the report is a breeze.

bill to invoice


In Lesson 3, we'll learn about one of Access' limitations: it doesn't support click and drag (drag and drop). This is something I get asked about ALL the time. How can I drag items from one listbox to another. Well, there are 3rd party utilities you can get for that, but I hate using tools that aren't built into Access (why? I discuss it in class). Anyhow, in this lesson I will teach you a workaround. Using two listboxes and a couple of buttons (or a double-click event) I'll show you how to move items from one list to another. We'll learn about the RunSQL command and the SQL UPDATE command.

access click and drag and drop


Finally, we'll learn a few things that didn't quite fit into another lesson. We'll talk about the AutoExec macro that will run when your database starts. We'll learn Error Handling in your macros (so you don't see those nasty Access dialogs pop up on an error). And, we'll learn about the Macro Design tab and how to single-step through macro execution.

autoexec error handling macro design


This is the 5th class in the Access Advanced series. If you're serious about building quality databases with Access, and you want to learn how to automate your database with Macros and Events, which is a good pre-cursor to VBA programming then don't miss out on this course. Of course, if you have any questions about whether or not this class is for you, please contact me.


Complete Outline - Access Advanced Level 5

00. Intro (3:14)

01. Separate Shipping Address 1 (14:59)
Add ShipTo Fields
Ship Same as Billing Checkbox
Macro to Copy Billing to Ship Address

02. Separate Shipping Address 2 (15:21)
Add Fields to Order Table
Copy Ship Bill Fields to Order Form

03. Move Items Between List Boxes (21:13)
Access Drag and Drop Limitations
Form Showing Active and Inactive Employees
Button to Move From Active to Inactive List
RunSQL Command
Put Move Code in On Double Click Event
Click to Preview Employee Record
04. Miscellaneous (15:03)
AutoExec Macro
Bypass the AutoExec
Error Handling
Simple Calculator Form
OnError Command
VAL() Function
Setting 0 on NULL Values
Error Submacro
Macro Design Tab
Run Button
Single Step Toggle

05. Review (5:55)


Keywords: Macros, Events, microsoft access tutorial, microsoft access tutorial, microsoft access training, shipto billto addresses, drag and drop, click and drag, move between list boxes, autoexec, error handling, macro design tab


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