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Access Advanced Level 4

Expert Microsoft Access Tutorial - 1 Hour, 7 Minutes
Access Advanced 4 focuses on more Macros and Events. Topics include:
access cd   - Password to Open a Form
  - Creating a Global Settings Table
Full Sheet of the Same Label

  - SendKeys Command
  - RunMacro Command
  - Looping with External Macros, Repeat
  - New Quote or Invoice Method
  - Macro Groups and SubMacros
  - Inserting Comments in Macros
Lots more

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If you would like a preview of what's covered in this class,
click here to watch the first and last lessons of this course (free of charge), or scroll down for more information.


Access Advanced Level 4
Versions: This class was recorded with Microsoft Access 2016. The material is valid for Access 2007 up to 2021. Access has not changed that much over the years.
Pre-Requisites: Access Advanced Level 3 strongly recommended, as you should watch all of my classes in order. However, if you're skipping around, you should have at least completed the Beginner series and the first 3 or 4 levels of the Expert series where I start to cover functions.
Running Time: 1 Hour, 7 Minutes
Cost: $38.99

This class continues our exploration of Macros and Event Handling. We will begin by learning how to create a form that requires a password to open it. We'll use the InputBox and the SetTempVar commands to get the password, and then check that against the password stored in the global system settings table with the DLOOKUP command.

password to open form


Next we'll learn how to create a full sheet of the same customer label. I'll show you two different methods. One uses a table with some bogus temporary records in it, and is real easy to build, but fast to implement. Another downside is that you can't edit the individual labels.

full sheet of same customer label


The second method is more in-depth, and requires more work, but allows you to actually edit each individual label if you'd like to. You'll learn about the SendKeys command, OpenTable, GoToRecord, how to loop multiple times with the RunMacro command, and more.

mailing labels form


Next we'll learn a new method for displaying QUOTATION or INVOICE on our printed report. Before we used a query with an IIF statement, which is perfectly fine. But in this class I'll show you a different way: using the Build Event of the report section and the SetProperty command in a macro. This new method would allow you to change the color, font, or other properties of the text as well, instead of just the word itself.

quote or invoice


Finally, we're going to learn about Macro Groups and Submacros. Macro groups are simply a way of organizing commands inside of a macro. Submacros allow you to create separate mini macros inside of a big macro. For example, if you want to have macros to open your forms, you don't need to make a separate macro for EACH form. You can put them all inside of submacros in an "OpenFormM" macro. This doesn't clutter up your navigation pane.



This is the 4th class in the Access Advanced series. If you're serious about building quality databases with Access, and you want to learn how to automate your database with Macros and Events, which is a good pre-cursor to VBA programming then don't miss out on this course. Of course, if you have any questions about whether or not this class is for you, please contact me.


Complete Outline - Access Advanced Level 4

00. Intro (3:48)

01. Password to Open Form (14:23)
InputBox to Collect Password
SettingT Table for Global Settings
SetTempVar to DLOOKUP Password

02. Full Sheet of Same Customer Label 1 (9:02)
Non-Macro Method
Create Mailing Labels Using Wizard
Use Forms!CustomerF for Data
Set up Bogus Table for 30 Records

03. Full Sheet of Same Customer Label 2 (20:22)
Individual Labels with SendKeys Method
OpenTable Command
GoToRecord Command
SendKeys Command
Loop Method with External Macro
Create Label Form
SetValue Labels from Customer Form
RunMacro Command
Repeat Count to Loop
Repeat Expression
04. New Method Quote v Invoice (6:07)
Quote or Invoice Word on Report
Build Event of Detail Section
SetProperty Caption
Make IsQuotation Invisible

05. Macro Groups and Submacros (9:49)
Macro Group
RunMacro MacroName.SubMacro
Default Macro Action
One Macro to Open Multiple Forms

06. Review (3:59)


Keywords: Macros, Events, microsoft access tutorial, microsoft access tutorial, microsoft access training, password to open a form, full sheet of same labels, quote v invoice, macro groups, submacros


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