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Access 2013 Beginner Level 1

Beginner Microsoft Access Tutorial - 3 Hours, 14 Minutes
Also for Access 2016 Users
Are you new to Microsoft Access 2013 or 2016? This video tutorial will teach you all of the basics of how to build a Microsoft Access database. You will learn:
  - Database Terminology & Benefits
  - Planning Your Database
  - The Access Interface & Ribbon
  - Building a Customer Table
Entering and Editing Data
  - Sorting & Filtering Records
  - Constructing Customer Queries
  - Designing a Customer Form Interface
  - Developing Reports & Mailing Labels

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If you would like a preview of what's covered in this class,
click here to watch the first lesson of this course (free of charge), or scroll down for more information.


Access 2013 Beginner Level 1
Description: Access 2013 Beginner Level 1
Versions: Microsoft Office Access 2013
Access 2007 & 2010 users should be able to follow along fine
Pre-Requisites: Working knowledge of Microsoft Windows required
Basic knowledge of Microsoft Word or Excel helpful
Running Time: 3 Hours, 14 Minutes
Cost: $1

This course is for the novice user who has little or no experience with Microsoft Access. We will begin by learning about databases in general, some important database terminology, the progression from paper filing systems to electronic databases, and the benefits of using a database.


Next, you'll learn the importance of planning your database before you build it. You'll learn how to determine what tables your database will need, and what fields to place in which tables. We'll also discuss laying out your forms to create a "roadmap" for your database.


We will then take some time to go over the Access development interface, including the new Ribbon menu, the parts of the screen, the Navigation Pane, and more.


We will next learn how to build our first table. We'll construct a table for a fictional company to store all of our customer data. You will learn how to build your table in design view. You'll learn about field names, descriptions, and most of the different data types.



You'll learn whether to use text or number fields, depending on the situation. We'll also discuss using AutoNumbers to create unique identifiers (IDs) for all of the records in a table. This is called a Primary Key field, and you'll learn why they're very important.


We'll learn how to enter data into our table, edit that data, resize columns, and rearrange fields. You'll learn some rules for storing your data - such as only typing in the digits of a phone number (no dashes or parentheses). You'll see how to use the Date Picker control to select dates. You'll also see how to use the Zoom window.


You will learn why no data is better than bad data. I'll show you how to copy sample records from a page on my web site, and then paste that data directly into your table. You'll see how to delete records, and we'll talk about where the missing AutoNumbers went. You'll learn about the Access Security Warning that you see whenever you download a database from somewhere else. We'll talk about dirty records, saving layout changes, and moving a column in datasheet view.



Next we'll learn how to sort and filter our records. You'll see how to perform a single-column sort. You'll learn the difference between text, numeric, and date sorts. You'll remove the sort. Then, we'll see how to filter records. If the boss only wants to see customers from New York, you'll know how to apply that filter to display the correct records. You'll learn how to print a table.



Sorting and filtering are OK, but you can't rely on them for daily use. This is where queries are useful. You can design queries to present your data in whatever filtered or sorted manner you want, and then save those queries for later use. You'll learn how to create a query from scratch using the query designer. You'll see how to add fields to your query, perform a sort, and add criteria to your query. We'll discuss multi-column sorts (left-to-right). You'll learn how to save multiple queries that each perform slightly different functions.




Forms are great for designing a nice, clean user interface for your database. They're especially perfect if other people need to work with your database because you can present to them only the data they need to see - and lock everything else. You will learn how to build forms to show a single record, multiple records (continuous forms), and a split form to show both. You'll learn about labels and text boxes, how to resize them, and how to save your form. We'll discuss editing data in your form, using record selectors to delete records, and how to use navigation buttons to move around.



Finally, you'll learn how to construct reports. Reports are good for presenting data to people who aren't using your database - whether its printed, sent via email, or given as a PDF file (all of which we'll talk about in class). You'll learn how to create a simple customer report, how to modify the report title, how to use Print Preview, the Zoom controls, how to change the paper size and margins, and how to switch between layout view and report view. You'll also learn how to use the Report Wizard and create customer mailing labels.



Again, this is the perfect class for anyone who is new to Microsoft Access 2013 (or 2010/2007). If you have little or no experience with databases, or you just want to get familiar with how Access 2013 works, this class is for you. You should have some basic knowledge of Windows beforehand, and a little bit of Microsoft Word or Excel helps (so you're familiar with some of the basic, common features), but we'll teach you everything you need to know to use Access to build a simple database. 

Of course, if you have any questions about whether or not this class is for you, please contact me.


Complete Outline - Access 2013 Beginner Level 1

00. Introduction (10:17)

01. Database Terminology (11:56)
What is a database?
Progression from paper
Benefits of Access
Parts of an Access database
Fields / Columns
Records / Rows

02. Planning Your Database (9:04)
Consider your needs
What tables do you need
What fields are in each table
No order info in customer table
Separate tables
Draw your forms out
Gather your printed reports

03. The Access Interface (11:02)
Starting Access
Create a new blank database
Parts of the screen
Title bar
Window control buttons
The Ribbon
Collapse the Ribbon
Quick Access Toolbar
Navigation Pane
Status Bar
Object Pane

04. Customer Table, Part 1 (10:52)
Create Table
Datasheet View
Table Design
Field Name
Data Type
Field naming conventions
OLE Object
Calculated Field
Lookup Wizard

05. Customer Table, Part 2 (12:14)
Text or Number?
Long Integer
Why use an ID field?
How to move a field in the table
Save your table
Table naming conventions
Primary Key

06. Entering Data, Part 1 (11:09)
Typing sample data
CustomerID (New)
Resize a column
Two-character states
Only digits in phone numbers
Percentages are fractions of 1
Date or Time or Both
##### in a field
Date picker
mm/dd defaults to current year
Two-digit year defaults 00-29
Spacebar to check box
Horizontal scroll bar
SHIFT-F2 to open Zoom window
Switching back to Design View
07. Entering Data, Part 2 (9:10)
No data is better than bad data
Copy sample data from web site
Selecting an entire record
Paste data into your table
Delete a record
AutoNumbers are NOT reused
Download copy of database
Security Warning
Enable Content
Do you have to save records?
Pencil indicates editing record
Dirty records
Saving layout changes
Moving a column in datasheet view

08. Sorting & Filtering (7:18)
Sorting a single column of data
Text, numeric, date sorts
Remove Sort button
Filtering records
Show just customers from NY
Remove Filter button
Printing a table
File > Print
Why Queries are better

09. Customer Queries (15:16)
Create > Query Design
Show Table Window
Adding a table to your query
Drag fields to the query columns
Run the query
Design View
Add field with a double-click
Sort a field
Multiple field sort
Sort by Last Name then First Name
Sort order left to right
Moving a query column
Saving a query (CTRL-S)
Adding a Criteria
Show only customers from NY
File > Save Object As
Opening multiple queries
Switching between tabs
Change "NY" to "PA"
Can I edit data in a query?
Must I make a query for each state?
What is the "*" asterisk for?

10. Customer Form (14:21)
Why use forms?
What are forms good for?
Create a simple customer form
Different ways to build forms
Single Form
Label and Text Box
Form View, Layout View
Resizing Text Boxes
Layout View uses Rows & Columns
Save Form
Delete Form Title & Logo
Open in Form View
Editing Data
Using Navigation Buttons
Pencil indicates Dirty record
Record Selector
Delete a Record
Create a Multiple Items form
Continuous Forms
Create a Split Form

11. Customer Reports (14:08)
Create a simple customer report
Types of reports
Modify report title
Print Preview
Zoom Controls
Paper Size, Margins
Send as Email Attachment
Save as PDF
Layout View, Report View
Build report from a query
Report Wizard for Single Report
Delete a report
Mailing Labels
Label Wizard
Setup a Prototype Label

12. Review (5:33)


Keywords: Database Concepts, Tables, Queries, Forms, Reports, microsoft access tutorial, microsoft access 2010 tutorial, microsoft access 2010 training, ribbon, database, table, field, query, queries, form, report, macro, module, fields, records, navigation pane, datasheet view, design view, text, memo, number, date/time, currency, yes/no, autonumber, ole object, attachment, hyperlink, calculated field, lookup wizard, long integer, double, ID field, primary key, date picker, zoom, security warning, dirty record, layout changes, sort, filter, print, print preview, criteria, label, text box, record selector, navigation button, split form, continuous form, multiple item form, single form, paper size, margins, email attachment, pdf, label wizard, mailing labels


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