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Access Expert Level 7

Expert Microsoft Access Tutorial - 1 Hour, 37 Minutes
This Microsoft Access video tutorial picks up where Expert Level 6 left off. This class focuses on Many-to-Many Relationships. You will learn how to place customers into multiple groups, work with table lookups and junction tables, send letters to groups of customers, format a report to print post cards, track products from multiple vendors, and more. Topics include:
  - Many-to-Many Relationships
  - Table Lookup Wizard
  - Multi-Valued Fields
  - Assign Customer to Multiple Groups
  - Junction Tables
  - Prevent Duplicate Records in a Query
  - Format a Report for Post Cards
  - Products from Multiple Vendors
  - Track Unit Cost and Profit

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If you would like a preview of what's covered in this class,
click here to watch the first and last lessons of this course (free of charge), or scroll down for more information.


Access Expert Level 7
Description: Access Expert Level 7
Versions: This class was recorded with Microsoft Access 2013. The material is valid for Access 2007 up to 2021. Access has not changed that much over the years.
Pre-Requisites: Access Expert Level 6 strongly recommended
Running Time: 1 Hour, 37 Minutes
Cost: $22.99

This class picks up where Expert Level 6 left off. We will continue working with the letter writer that we started in the previous classes. We will begin, however, by focusing on Many-to-Many Relationships. You will learn what they are, when you should use them, and how to set them up. First, we'll see how the Access Table Lookup Wizard works (and why you shouldn't use it). We'll also learn about multi-valued fields.


Next, we'll learn the correct way to set up Many-to-Many Relationships using a Junction Table (also called a Cross-Reference Table). This is the proper way to set up your relationships. We'll set up a junction table to track customers into multiple groups.


You'll be able to open the Group form and see all of the customers in that group AND open the Customer form to see all of the groups that customer is in.


With our groups in place, we'll be able to send letters to just customers in the selected groups. We'll add this functionality to our Letter Writer form.


We'll also learn some new manual report formatting techniques. We'll format a report to print post cards (from scratch). We'll learn about columns, margins, row and column spacing, and lots more.


Finally, we'll go over another example of many-to-many relationships. We'll track products and vendors. Each vendor supplies us with multiple products, of course, but each product can be sold by multiple vendors. We'll store a unit cost for each product, and this will allow you to comparison shop to pick the lowest-cost inventory.


This is the seventh class in the Access Expert series. If you want to understand many-to-many relationships, then this is definitely the right class to take. Of course, if you have any questions about whether or not this class is for you, please contact me.


Complete Outline - Access Expert Level 7

00. Intro (8:08)

01. Lookup Values in Tables (17:46)
Add Group Field to CustomerT
Lookup Data Type
I will type in the values
Limit to List
Cons of Lookups in Tables
NOT Supported by SQL Server
Allow Value List Edits
Allow Multiple Values
Row Source Item List
Semicolon Delimited Items
Two column text value list
Bound Column
Column Count
Lookup from another table
SQL Statement directly in table
Multi Valued Fields
Allow Multiple Values
Cons of MultiValue Lists
Delete Relationship to GroupT

02. Many to Many Relationships 1 (13:10)
Multiple groups per customer
Cross-reference table
Junction table
Customers to Groups
Vendors to Products
Group Subform on Customer Form

03. Many to Many Relationships 2 (6:25)
Group Form
Show Customers in Group
Copy CustomerGroupSubF
Create GroupCustomerSubF
SHIFT-ENTER line break in label
Groups button on Main Menu
04. Letters By Group (16:36)
IncludeInMailing Field in GroupT
RefreshRecord in Macro
Duplicate customers in mailing
Quick overview of Aggregate Queries
Group By
Min Value

05. Post Cards (12:02)
Create Report Design
Shape Outline Transparent
Landscape v Portrait
Page Setup Dialog
Number of Columns
Row Spacing
Column Spacing
Column Size
Same as Detail
Down, then Across
Across, then Down
Resizing with the Rulerbar
Button from Letter Form

06. Vendors to Products (17:16)
Build ProductF Form
Vendor Table
VendorXProductT Junction Table
Profit Calculation

07. Review (5:10)


Keywords: Many-to-Many Relationships, microsoft access tutorial, microsoft access tutorial, microsoft access training, access 2007, access 2010, access 2013, lookup values in tables, limit to list, row source item list, multi valued fields, allow multiple values, many to many, cross-reference table, junction table, aggregate query, duplicate records, group by, min, post cards, landscape, portrait, columns, row spacing, column spacing, margins, vendors to products, unit price, unit cost, profit


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