• Password protecting your documents
• Saving documents in other file formats
• Backing up your documents automatically
• Document properties
• Searching for documents

We begin by learning how to password-protect your documents. You'll see how to lock your documents from spying eyes, how to set your documents to read-only, and other security methods.

Next you'll learn how to save your document in other file formats, such as WordPerfect, plain text, rich text, or even HTML files that can be viewed on the web. This is great if you need to be able to share your files with other users who don't have Word.

Next you will learn all about Microsoft Word's automatic backup features, including AutoBackup, Fast Saves, Background Saves, and AutoRecover.

You will next learn about Document Properties, and how they can be used to store extra information about your Word documents. You can save summary details, categories, keywords, and other information that will let you create a database of custom document properties that will let you, for example, pull up a list of all documents regarding a specific customer, or for a specific topic like Mortgages.

Next you'll learn how to search your entire computer system or network for documents using Word's advanced search function. Now that you know how to create a database of document properties (in the last lesson) you can also use those to perform powerful searches.

This class is a good utility tutorial that will teach you how to use many of the everyday features of Word that you might not know about, but will make your job a whole lot easier once you learn them.

Word 202 Outline

1. Password Protection
Password protecting your documents
Word 2003: Tools > Options > Security
Word 2003: File > Save As > Tools > Security Options
Word 2000: Tools > Options > Save
Word 2000: File > Save As > Tools > General Options
Password to Open
Password to Modify - nothing prevents copying
Passwords in Word can be 15 char, ARE case sensitive
How to Unprotect the document
Open for Read Only access
WARNING: hacking programs do exist
Read-only recommended
Making files HIDDEN or READ ONLY at the system level

2. Saving In Different File Formats
File > Save As Type
Why? Different Word Processor, Version of Word,
RTF - Rich Text
TXT - Text Only
Text Only with Line Breaks
DOT - Document Templates (what are they?)
HTML Files - web pages
Saving your document as a Web Page

3. Document Backup Features
Automatic Backups - WBK files
Allow Fast Saves
Allow Background Saves
Save AutoRecover info automatically

4. Document Properties
General information
Summary Details: Title, Subject, etc.
Document Category & Keywords
Document Statistics
Last Saved By, Total Editing Time
Custom Document Properties

5. Searching for Documents
Basic Search for Files
Search Pane > Basic & Advanced
File > Open > Tools > Search
Advanced Search
Search Text
Search in (Location)
Results should be (File types)
Using Wilcard Characters (*)
Searching within folders and subfolders
 

Try a FREE Demo Lesson