Word 204 covers the
following:
- AutoText
- AutoComplete
- Outlining Your Documents
- Tracking Changes & Revisions
We begin with AutoText and AutoComplete
which are used for automatically placing text in your document.
AutoComplete is that neat technology that tries to guess what you're
typing so it can shorten the amount of keystrokes you need to press. For
example, type in "Dear M" and Word guesses you want, "Dear Mom and Dad"
and it gives you the AutoComplete entry. I'll show you how to customize
this.
AutoText allows you to create your own
character or word substitutions for larger blocks of text. For example,
you could make an AutoText entry for your signature line, and when you
type in just your initials, they are replaced with your whole signature.
If I type in "RR" then Word replaces it with "Richard D. Rost." And of
course, you can make much larger subtitutions - whole paragraphs, and
even pictures can be substituted in.
Creating Outlines is next. Now, of course,
if your goal is just to create an outline for something, then this
feature speaks for itself...
However, you can also use Outlines as blueprints
for larger documents, reports, novels, presentations, etc. Just
begin your document as an Outline, and then as you slowly fill in the
blanks, you're building your document. With one click over to
Print Layout view, you now have your completed book!
And of course I'll teach you how to create
properly numbered outlines as well.
Using the Track Changes feature is great if
you need to pass a document between two or more people. They can make
changes to your report and send it back to you with their changes all
noted. You can also use this feature to see your own changes over
time, or compare two documents with each other to see what's different.
As a bonus, I'll show you what to do when two
people are trying to edit the same document on your network at the
same time and Word throws up all kinds of warning messages.
Word 204 Outline
1. AUTOTEXT & AUTOCOMPLETE
What is AutoText
What is AutoComplete
Sample AutoText
Sample AutoComplete Action
AutoText Toolbar
AutoText in Header/Footer
Create Your Own AutoText Entry
Difference Between AutoText and AutoCorrect
Editing an AutoText Entry
AutoText Toolbar
Using Styles to Organize your AutoText
Quick Tip for Creating New Style Names
2. OUTLINING PART 1
What is an Outline?
Outline View
Entering in Basic Outline Overview
Use TAB to go to Level 2
Promote and Demote Buttons
Move Up / Move Down Buttons
Expand and collapse Buttons
Show Levels Dropdown / Buttons
How Word 2000 and 2003 are Different
TAB and SHIFT-TAB to Promote/Demote
Typing in Normal Paragraph Text
CTRL-SHIFT-N for Normal Text
Show First Line Only
Moving Topics Around - My Trick
Printing Outline
Print Preview
3. OUTLINING PART 2
Editing Your Outline in Normal View
Numbering Your Outline
Which Numbering Works with Outlines
Customizing Your Outline Number Headings
Linking Numbers to Heading Styles
Changing Outline Fonts
Customizing the Style of the Outline Levels
4. TRACK CHANGES, PART 1
Useful When Multiple People Use Document
Word 2003: Tools > Track Changes
Word 2000: View > Toolbars > Reviewing
The Reviewing Toolbar
Status Bar: TRK
Dbl-Click TRK or CTRL-SHIFT-E
Change Line Indicator
Deleted Text: Red, Strikethru
Print Layout Baloons for Changes
Other Views, Inline changes
Tracked Changes will print on page
Final / Showing Markup
Original / Showing Markup
Show Dropdown (Word 2003)
Insert Comment Button (Review Word 103.4)
Turn Off Reviewer Pane
Highligher Pen (Review Word 103.4)
Stop Tracking Changes Button
5. TRACK CHANGES, PART 2
Opening a Document Someone Else Has Open Already!
Open a Read Only Copy
Receive Notification When Original Copy is Available
Changes in Different Colors by Username
Hover Over a Change to See Details
Next / Previous Change Buttons
Accept or Reject Change Buttons
Accept or Reject ALL Changes (Word 2000 uses Dialog)
Tools > Options > Track Changes
How to Change Username
Tools > Options > User Information
File > Print - Document Showing Markup
If you didn't turn on Track Changes
Tools > Track Changes > Compare Documents (Word 2000)
Tools > Compare and Merge Documents (Word 2003)
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