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Reset Page Numbering

How to Restart Page Numbering in an Access Report

Q: Is it possible to have page numbers restart at 1 in an Access report, depending on some field? For example, if I have a report with an employee section, with details about shifts worked. Each employee section may take up several pages. Can I have the page numbering start at one again every time the employee changes? > Greg B.

A: Yes, it's possible, but it's not easy to do. You think Microsoft would have made a feature like this a little more accessible. You need group levels and a little VBA source code to do it.

First, you'll need to group all of the same employee's records together using a Sorting & Grouping Level. Turn on the Group Header if you don't already see it. You don't need a Group Footer. You don't actually need to put any data in the Group level, but if you want to put the employee's name and info in there, that's fine too.

Now, add your page number textbox to the bottom of the page in the Page Footer section. I cover this in Access 104. You just need an unbound textbox with =Page in the Control Source.

Now, right-click on the FirstName Header section and select Build Event (code builder).

In the VBA section, enter:   Me.Page = 1

Also, make sure you set the "ForceNewPage" property for your Group Header to Before Group.

Now here's what happens... the pages will number themselves normally, but when a FirstName group header hits, the VBA code runs and sets the page numbering to 1. Then the next group section forces a new page, numbers accordingly, until the next section hits and resets the page number.

Again, it works... it's not easy to do... and I think Microsoft should have put a "reset page numbering" option in the properties for grouping levels, but that would make things too easy, and you wouldn't need to keep me around anymore.

:) LoL

Hope this helps.



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