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Relationships
Kris Cunningham 
   
10 years ago
I need to make sure I understand, please: ~5.35 in Access Relationship Seminar Lesson 15 - So, you had both OrgID and MemberID fields in Address table b/c you knew ahead of time you were going to need them on *separate* occasions, e.g., the OrgID to be the Child Link in the AddressSubF to the OrgID in the OrgF and then the MemberID to the be Child Link in the AddressSubF to the MemberID in the MemberF for when you did an example of putting subforms into the MemberF, is that right?  B/c when you started adding those 2 ID fields to the Address table, I immediately thought you were making it a junction table in order to have a many to many relationship with the Org AND the Member at the same time, but you said at ~20:43 that you were setting up a one to many relationship between the AddressSubF and the OrgF and then the AddressSubF and the MemberF separately, right? Also, at first, I didn t see why you could not add an AddressID to the OrgXMemberJT (the junction table) and make the Address a many to many between the Org AND the Member b/c theoretically that could happen. In other words, I wanted to filter the addresses to just show those shared by both the Org AND the member, but when I tested it and added an Address combo box to the OrgXMemberSubF, next to the MemberID combo box, the values of the address did not match the members, only the organization. 1) I m getting so confused now, so why did the Address combo box make a relationship with the Org and not the Members in the combo box next to it? All of the ID fields, OrgID, MemberID, and AddressID are in the junction table, OrgXMemberJT. (I based the Address combo on the Address table, pulled over the AddressID and Street fields and stored the value in the AddressID.) 2) To filter like I m suggesting, would there need to be criteria in a query that would be the basis for both combo box fields, MemberID and AddressID? If so, would you just say in the Member ID criteria =AddressID and in the AddressID field criteria under the Or row put = MemberID? I don t think you would want to do this but just for argument s sake. Thank you, again.


Reply from Alex Hedley:

Maybe writing down the values you want to see on paper would be a good way to visualise, then transfer it to the db once you have a grasp.

Sometimes it's hard to look at a table of just numbers, 1 option is to create a Query that joins the Tables to their respective IDs then pull in a Name Field to see what you have.

From that you can take the row you would expect to see and see what filters you would need to apply.
Remember AND across OR down, it's likely you'd want AND across if you are wanting to filter for specific Orgs etc.

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