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Word: Mail Merge Question
By Richard Rost   Richard Rost on Twitter Richard Rost on LinkedIn Email Richard Rost   13 years ago

Q: I am working on a mail merge with my boss who does not like the fact that when the address block is inserted into the letter a comma appears after the company name. Is there a way to delete this comma for all the documents without having to go to each one individually and change them? Also, my computer has the order of the address block as name, company, address, country. But when my boss attempts to do a mail merge her address block has the order of company, name, address, country. Is there any way of changing that order without eliminating any of the fields. Thank you.


A: I don't like using the Address Block field. I personally prefer to insert the fields individually which gives you more control over their appearance.

Yes, I show using the Address Block in my free Mail Merge tutorial:

/tips/word/mail-merge

But if you want more control, just insert the fields individually by clicking on MORE ITEMS... Address Line 1, Address Line 2, City, State, etc.

To answer your first question, if you've ALREADY performed the merge, yes, you'll have to go through and manually edit all of the records to remove those commas - unless you can re-merge the documents.

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Richard Rost 
12 years ago
Yes, you can use Excel to feed Word with mail merge data. In the free example in the Tips section I only show how to use a Word data source, but in the full Word 201 course, I show how to perform a mail merge with both Excel and Microsoft Access data as well.
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chandrakant 
12 years ago
Sir,
I wouild like to add some data from excel to word .plz suggest me how cn i add those data from excel to word.
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