Microsoft Access Expert 20

Microsoft Access Expert 20
By Richard Rost

7 years ago

Microsoft Access Expert Level 20 is 1 hour, 49 minutes long. In this class we will focus on importing and linking to external data sources, and sending mass email. Topics include:

- Sending Mass Email from Access
- Importing Data from Microsoft Excel
- Linking Live to Excel Spreadsheet Data
- Importing Text Files
- Importing Data from HTML Pages
- Importing and Exporting XML Data
- Saving XML Schema Data (Table Info)
- Linking to Outlook Folders
- Reading & Editing Inbox & Contacts

Click here for more information on Access Expert Level 20, including a course outline, sample videos, and more. This course was recorded using Access 2013, but is also valid for Access 2007 and 2010 users. This class follows Expert Level 19. The next class in the series is Expert Level 21.

NEW! See my updated video for sending Email using Access and Outlook: Send Outlook Email

Link Access to Outlook Upload Images Link
Thomas Corbett
5 months ago

Hi Richard, is it possible to connect date / Time fields and comment fields in access to Outlook so they mirror each other for appointments?

Alex Hedley
5 months ago

I've moved this to E20

Email Seminar might cover some aspects you want too

Richard Rost
5 months ago

It's possible, but I don't like linking Access and Outlook. I show how to do it in my various courses, but it never really works right. I prefer keeping as much as possible in Access.

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Word Merge Error Upload Images Link
Austin Ritner
11 months ago

I get an error message that says "The Mail Merge Wizard cannot continue because the database is in exclusive mode. Close and reopen the database to run this wizard."

Richard Rost
11 months ago

I'm assuming you're not using Exclusive mode? This happens if you edit the database or put it into a state where it's locked for any other users. That will also prevent other applications (like Word) from using it. Close the database completely and restart it. Do you still get the same error? I know this is an Expert class, but have you put any VBA in your database that might lock it? For example if you use "CurrentDB.OpenRecordset" that will lock your database.

Austin Ritner
11 months ago

I fixed it. Options were set to default mode of Exclusive not Shared. Just didn't know where to find it at first.

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Is it possible to import Excel file to Access tabl Upload Images Link
Thomas Szypulinski
6 years ago

Is it possible to import Excel file to Access table when it is not set as table, but it is more like a document where data is located all over the sheet.
please see below.

SET-UP INFORMATION Read More...

Email Recipient Upload Images Link
vicki Hudson
6 years ago

Maybe a dumb question but, Where does it tell the email recipient who the email is from? Can I use something other than Outlook?

Reply from Alex Hedley:

I'm not sure I understand the question? Read More...

Import Excel into Access Upload Images Link
vicki Hudson
6 years ago

I have an xcel spreadsheet that calculates ride times for multiple riders and multiple loops on separate sheets for multiple mileage, and results with Multiple column headings. Those are calculated and sorted on a separate sheet. Does importing it bring over the formulas in the fields for each sheet? Read More...

Mail Merge Upload Images Link
Nicholas S
6 years ago

Hi does anybody know why I am getting this meesage please?

thanks

Nick

Reply from Alex Hedley:

Which version of Word are you using?
https://support.microsoft.com/kb/318532 Read More...

Mail Merge Upload Images Link
Nicholas S
6 years ago

Hi, I fell at the first fence, when I click Mail Merge I get this message.

ODBC Microsoft Access Drive Login Failed

Could not find file 'C:\Users\owner\Desktop.mdb'

To be honest I am not suprised it cant find it, it doesnt exist. Read More...

Importing Duplicates Upload Images Link
Michael A
7 years ago

Hi,

Yes, thanks. I realised this and figured I should really go back and delete the question.

Thanks, Mike

Importing Duplicates Upload Images Link
Michael Adams
7 years ago

Hi,

I have a situation where I have to important customer information from multiple ticketing agencies for the theatre company I work for and I have a couple of questions about importing that I hope you can answer for me. Read More...

Firstly, I get a report from an agency which includes their UID for the customer. That is different to the UID I have for the customer. I don't want to overwrite that customer data every time I do an import and I don't want to append the data or I will end up with duplicate records for each customer. Is there a way I can upload only new records?

1. Would this be by making the attribute with the agency's UID in it indexed and not allowing duplicates?

2. would this be best managed by having an import table which is rewritten every time and then a series of queries that contain a criteria that excludes records if the AgencyUID in my main customer table does not equal the UID of the imported data, and then appends the result of that to my main customer table?

Second issue, as I mentioned earlier my theatre company deals with multiple ticketing agencies because we do a lot of touring. This means at the end of the year I could end up with 8 John Smiths being imported if John Smith had attended a show in each of the 8 different venues. This is annoying. I would like to have a single view of the customer so that I can create queries and reports that show that customer's overall purchasing behaviour. How would you solve this situation? Would you have each agencyUID in the main customer table? Would you have a many to many table situation set up? Then on the importing data front, I think the issue is the same the one above, how would i not create multiple records for the same customer? Would the process of relating an existing customer to a new agency UID need to be a manual process the first time that agency UID is uploaded?

Thanks, Mike

Reply from Richard Rost:

Michael, your first question will be answered in Expert 22 where I cover importing price changes from vendors. You would basically keep the vendor's ProductID in your database in addition to your own. This way your database knows which products already exist - and just to update the pricing, rather than import the entire record.

You would need some sort of unique way to identify each John Smith - a phone number or email address, perhaps. Once you have that, you could certainly set up a unique record for him in a customer table, and then many-to-many relate him to an agency table.

Microsoft Access Expert 20 Upload Images Link
AccessJunkie
7 years ago

Now I'm hooked.....I need to try the Email seminar when I get back from SoCal.

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