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Relational Combo Box Question
Lee Shastid 
    
12 months ago
I am creating a new Db. Got away from the one where I had so many issues with using the Lookup Wizard. I am watching Relational Combo Box video by Mr. Rost while I am doing step by step. I have my Item Table and I have a room Table, and I have an Item Form that I created using the Item Table. I am storing the Room ID in the Item Table as a number.

When I complete entering all the information on the form and then I look at the Item Table in the Field for Room ID it has a number instead of the Room description that was chosen in the combo box. I am missing something very small. Can you help.
Donald Blackwell  @Reply  
       
12 months ago
Lee Have you set the column width of your ID field to zero?

Donald Blackwell  @Reply  
       
12 months ago

Kevin Robertson  @Reply  
          
12 months ago
Lee That's how relational Combo Boxes work. You store the ID from the related table NOT the text.
Donald Blackwell  @Reply  
       
12 months ago
Ugh, yeah, sorry, I should have read closer. Didn't notice "at the Item Table...".
Lee Shastid OP  @Reply  
    
12 months ago
Ok I understood that but I thought it would display the text. Okay so is there a way to create a lookup field that will display the text after I choose the option? If not I will just have to go back to using my manually entered values.
Donald Blackwell  @Reply  
       
12 months ago
Typically, you don't want to use your table for entering and viewing the data in your database. Forms are for entering/editing data, and reports are for viewing the data when you've compiled what you need.

While it is discouraged, you can make a form with a relational combo box (like the one you used to enter the data) and set its default view to "datasheet". This will look just like your looking at the table directly, but it gives you a little more control over how it looks. However, it can also be just as dangerous since you could risk deleting columns, etc, by accident, just like on the table.

A better option is to create a continuous form with only the fields you need to work with which can also have the relational combo box.

Or again, if you are only "looking" at what's in the table, you can create a report that puts all the information you want to see together.

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