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Saving Form from Database
Stephen Meiring 
   
3 years ago
Hello,

I have an Input Form that transfers the data automatically to a printable Form within Access. I have over 6,00 different forms accumulated. I need to know how to save a copy of the current form we are working on, into a shared drive location. We save them in the drive location as the NCMR Number and Part Number. I have tried saving as a PDF with the name as I want, but it starts to download all 6,000+ every time.

Thank you
Alex Hedley  @Reply  
           
3 years ago
Scott Axton  @Reply  
        
3 years ago
If you seriously have 6,000 forms or even just 600 you seriously need to look at the structure of your database.

Maybe terminology is at issue here.  First you don't print forms.  You print reports.
Second a Form us used to save data to the underlying tables.  It is a user interface to keep the user out of the back end tables.
Third what do you mean by a shared drive.  If it is a local network fine.  If you are talking about something like OneDrive Or GoogleDrive.  That is a NO.  You will corrupt your db trying to share files that way.

Please give us more information on how you have things set up so we can point you in the right direction.
Stephen Meiring OP  @Reply  
   
3 years ago
Hello Scott,
I'm not real familiar with Access, I'm learning through Richard's videos.  The information is entered into an Input form, which sends the information to a table and automatically fills in a form that looks like our PDF version of this form. There is a print button added with some VBA code allowing us to print the form as it is intended. Our forms are ISO regulated, so we can't just change the form without going through a formal process. I did not set this up, i am trying to make it more efficient. We fill out the PDF version, then fill in the input form. The input form was not set up with all the needed fields to completely fill out the printable form.  I'm trying to eliminate the double entering of information. When we fill out the PDF form, we save it to an internal drive location.

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