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Report grouping with subtotals
Jennifer Neighbors 
     
2 years ago
A client told me today that my receivables report had a 'bug' because the company footer did not show totals for all the transactions. The client asked for a start and end date range for this report. The outstanding receivable transactions are grouped by company with totals by year for all the company transactions. (The receivables are very old.) These totals are in the company group footer. Because the date range limits the transactions, the company section footers include the same date range.

This conforms to how Access 'works,' yet I hate telling clients something 'can't be done.' I've been mulling this over and don't immediately see how I'd give the client what they imagine. Perhaps I'm overlooking the obvious. Is it doable? How would you include all transactions in a group footer but limit the transactions in the group to the user's date range?
Sami Shamma  @Reply  
             
2 years ago
Hi Jennifer.
I know what you mean about customer and their unreasonable expectations.

Dlookup or DMax the value you want to show in the footer from a query that has all the transaction for that customer.
Jennifer Neighbors OP  @Reply  
     
2 years ago
Sami, your suggestion has merit. If the client wants to proceed, I'll try something like that. It sounds likely to work. Thanks, I appreciate it.
Sami Shamma  @Reply  
             
2 years ago
Your most welcome
Sami Shamma  @Reply  
             
2 years ago
I will give the customer 2 numbers in the Fotter with appropriate field names:

Total for selected dates: $1,234.99
Total for all outstanding Receivables: $6,230.99

This thread is now CLOSED. If you wish to comment, start a NEW discussion in Access Forum.
 

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