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Access Advanced Level 1

Expert Microsoft Access Tutorial - 1 Hour, 9 Minutes
Access Advanced 1 focuses on Macros and Events. Topics include:
access cd   - Benefits & Limitations of Macros
  - Standalone v Embedded Macros
Commands & Arguments

  - Macro Where Conditions
  - Smart Macros: If Then Statements
  - Open Specific Records with OpenForm
  - Form Open Events, On Activate
  - On Double Click Event
  - Canceling Macro Execution
Lots more

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If you would like a preview of what's covered in this class,
click here to watch the first and last lessons of this course (free of charge), or scroll down for more information.


Access Advanced Level 1
Versions: This class was recorded with Microsoft Access 2016. The material is valid for Access 2007 up to 2021. Access has not changed that much over the years.
Pre-Requisites: Access Expert Level 32 strongly recommended, as you should watch all of my classes in order. However, if you're skipping around, you should have at least completed the Beginner series and the first 3 or 4 levels of the Expert series where I start to cover functions.
Running Time: 1 Hour, 9 Minutes
Cost: $37.99

This class begins our exploration of Macros and Event Handling. We will start by discussing what macros are, their benefits, their limitations, and review the few macros we've already built into our class PC Resale database.

access macros events


Next we will learn how to build standalone macros that can be run from the database pane, in addition to embedded macros that can be placed in a button or form/report control. We will learn about the Macro Builder, Action Catalog, Beep command, MessageBox command, command arguments, OpenForm command, where conditions and filters, and the On Click event. We will build a button to open the Customer List Form.

access macro openform command


We will learn how to make smart macros. You will create an On Double Click Event which will allow you to double-click on a customer ID in the list form and open that customer's record directly. We'll do the same thing with contacts and orders. You will learn about If / Then / Else statements which allow your macros to make decisions. You'll learn the MessageBox and StopMacro commands.

macro if then else


We will take some time to go over all of the different Form Events so that you know when to use which Event in each situation. There are a lot of them, and each has it's own use.

access form events


We'll spend even more time on macro conditions. One of my pet peeves is opening a form, making some edits, and then returning to the list form and not seeing the changes update on the list form. We'll use the On Activate event to fix that problem. We'll also see how to use the CancelEvent command and the On No Data Event to stop a report from opening if it has no records. Good stuff.

on activate event access


This is the 1st class in the Access Advanced series. If you're serious about building quality databases with Access, and you want to begin learning how to automate your database with Macros and Events, which is a good pre-cursor to VBA programming then don't miss out on this course. Of course, if you have any questions about whether or not this class is for you, please contact me.


Complete Outline - Access Advanced Level 1

00. Intro (2:31)

01. Macro Basics (13:40)
What is a Macro?
Benefits of Macros
Limitations of Macros
Review of Macros in our Database

02. Building Macros (14:47)
Create a Standalone Macro
Create > Macro
Macro Builder
Action Catalog
Beep Command
Delete a Command from Macro
MessageBox Command
Command Arguments
Hello World Example
OpenForm Command
Where Condition v Filter
Embedded Macro in Form Button
Build Event
On Click Event
03. Making Macros Smart (16:58)
Macro to Open Form to Specific Record
On Dbl Click Event
= Sign Required in Where Condition
Blue Fields Double-Clickable
ControlTip Text
Open Specific Contact
If Then Command
IsNull Function
If Not IsNull
Add Else Condition
MessageBox Command
StopMacro Command
Show Orders for Specific Customer

04. Form Open Events (15:29)
More With Conditions
Open Specific Order from OrderListF
Requery a Form when you return to it
On Activate Event Example
Discussion of Other Events:
On Open, On Close
On Resize
On Activate, On Deactivate
On Load, On Unload
On No Data Event for Reports

05. Review (4:44)


Keywords: Macros, Events, microsoft access tutorial, microsoft access tutorial, microsoft access training, MessageBox, OpenForm, Where Condition, If Then, On Activate


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