Topic Index
00. Introduction (10:17)
01. Database Terminology (11:56)
What is a database?
Progression from paper
Benefits of Access
Parts of an Access database
Table
Fields / Columns
Records / Rows
Query
Form
Report
Macro
Module
02. Planning Your Database (9:04)
Consider your needs
What tables do you need
What fields are in each table
No order info in customer table
Separate tables
Draw your forms out
Gather your printed reports
03. The Access Interface (11:02)
Starting Access
Create a new blank database
Parts of the screen
Title bar
Window control buttons
The Ribbon
Collapse the Ribbon
Quick Access Toolbar
Navigation Pane
Status Bar
Object Pane
04. Customer Table, Part 1 (10:52)
Create Table
Datasheet View
Table Design
Field Name
Data Type
Description
Field naming conventions
Text
Memo
Numbers
Date/Time
Currency
Yes/No
AutoNumber
OLE Object
Attachment
Hyperlink
Calculated Field
Lookup Wizard
05. Customer Table, Part 2 (12:14)
Text or Number?
Long Integer
Double
Why use an ID field?
How to move a field in the table
Save your table
Table naming conventions
Primary Key
06. Entering Data, Part 1 (11:09)
Typing sample data
CustomerID (New)
Resize a column
Two-character states
Only digits in phone numbers
Percentages are fractions of 1
Date or Time or Both
##### in a field
Date picker
mm/dd defaults to current year
Two-digit year defaults 00-29
Spacebar to check box
Horizontal scroll bar
SHIFT-F2 to open Zoom window
Switching back to Design View
06. Entering Data, Part 1 (11:09)
Typing sample data
CustomerID (New)
Resize a column
Two-character states
Only digits in phone numbers
Percentages are fractions of 1
Date or Time or Both
##### in a field
Date picker
mm/dd defaults to current year
Two-digit year defaults 00-29
Spacebar to check box
Horizontal scroll bar
SHIFT-F2 to open Zoom window
Switching back to Design View
07. Entering Data, Part 2 (9:10)
No data is better than bad data
Copy sample data from web site
Selecting an entire record
Paste data into your table
Delete a record
AutoNumbers are NOT reused
Download copy of database
Security Warning
Enable Content
Do you have to save records?
Pencil indicates editing record
Dirty records
Saving layout changes
Moving a column in datasheet view
08. Sorting & Filtering (7:18)
Sorting a single column of data
Text, numeric, date sorts
Remove Sort button
Filtering records
Show just customers from NY
Remove Filter button
Printing a table
File > Print
Unfiltered
Why Queries are better
09. Customer Queries (15:16)
Create > Query Design
Show Table Window
Adding a table to your query
Drag fields to the query columns
Run the query
Design View
Add field with a double-click
Sort a field
Multiple field sort
Sort by Last Name then First Name
Sort order left to right
Moving a query column
Saving a query (CTRL-S)
Adding a Criteria
Show only customers from NY
File > Save Object As
Opening multiple queries
Switching between tabs
Change "NY" to "PA"
Can I edit data in a query?
Must I make a query for each state?
What is the "*" asterisk for?
10. Customer Form (14:21)
Why use forms?
What are forms good for?
Create a simple customer form
Different ways to build forms
Single Form
Label and Text Box
Form View
Layout View
Resizing Text Boxes
Layout View uses Rows & Columns
Save Form
Delete Form Title & Logo
Open in Form View
Editing Data
Using Navigation Buttons
Pencil indicates Dirty record
Record Selector
Delete a Record
Create a Multiple Items form
Continuous Forms
Create a Split Form
11. Customer Reports (14:08)
Create a simple customer report
Types of reports
Modify report title
Print Preview
Zoom Controls
Paper Size
Margins
Send as Email Attachment
Save as PDF
Layout View
Report View
Build report from a query
Report Wizard for Single Report
Delete a report
Mailing Labels
Label Wizard
Setup a Prototype Label
12. Review (5:33)
